Office Specialist I - Augusta

State of Maine•Augusta, ME

10d•$19 - $27

About The Position

This position provides administrative support by performing complex and varied office tasks. The role requires the use of independent judgement, initiative and discretion in making decisions on a wide range of matters. Primary responsibilities include: Entering and maintaining information in databases Processing contracts and invoices Reviewing and processing various permit applications Procurements Providing additional administrative support as needed. The ideal candidate will demonstrate exceptional communication and customer service skills, strong attention to detail and accuracy, and the ability to interpret and apply laws, rules, and regulations in diverse situations. Due to the cross-functional nature of this role, adaptability and flexibility are essential.

Requirements

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters.
All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.

Nice To Haves

Proficiency in Microsoft Excel, Outlook, Word, Access, and other office technology and equipment
Experience using Advantage and MainePays
Strong time management skills and the ability to meet tight deadlines
Proven ability to balance multiple tasks and priorities while adapting to changing business needs
Highly effective written and verbal communication skills

Responsibilities

Entering and maintaining information in databases
Processing contracts and invoices
Reviewing and processing various permit applications
Procurements
Providing additional administrative support as needed

Benefits

Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage– The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
Retirement Plan– The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.