Office Specialist I - MIAC

State of Maine•Augusta-Richmond County, GA

2d•$19 - $27

About The Position

This position is essential to the success of the Maine Information and Analysis Center (MIAC) and provides the administrative support for the Commander of the MIAC, the full-time staff of the MIAC including all of the supporting and liaison agencies which fall into that unit and contribute to its success. This position is responsible for providing office and administrative support to the Maine Information Analysis Center (MIAC) within the Department of Public Safety. This position is essential to the success of the MAIC and provides analytical and investigative support for crimes of a complex, organized, or statewide nature. This position requires knowledge of office processes and diverse clerical functions, such as editing procurement transactions personnel reports, providing input on operations and assisting in managing the dashboard for Geographic Information System (GIS) services and law enforcement databases, pulling data and statistics, and drafting annual reports.

Requirements

Ability to perform complex administrative duties.
Ability to create dashboards, standard reports, and annual reports pulling data from a variety of sources.
Ability to research, compile, and analyze complex information.
Ability to reconcile funds, understand grant funds and prepare invoices.
Ability to maintain classified information and prepare correspondence.
Ability to learn and utilize geographic information systems (GIS) to manage dashboards.
Ability to manage travel and conference registration for individuals.
Ability to determine detect and correct errors and irregularities and take appropriate action in accordance with established procedure.
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters.
All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.

Nice To Haves

Advanced knowledge of Microsoft Word, PowerPoint, and Excel.
Knowledge in the use of and development of Microsoft SharePoint sites.
Advanced knowledge of Microsoft Outlook to include scheduling features.
Knowledge of geographic information systems (GIS)

Responsibilities

Complies with the requirements of State policies, including human resource components, security protocols of agency information, and security and confidentiality policies for state business purposes.
Create and use varied correspondence formats and compose standard business correspondence.
Post to, amend, and/or update web pages using established content and knowledge of modern office software.
Track and/or monitor contracts and/or licenses.
Receive and greet visitors and determine customer needs.
Place all orders for equipment and supplies necessary for the Unit.
Filing of State Police records, training documentation, etc., and producing those documents as requested.
Develop standard work procedures within established guidelines .
Process invoices, track accounts and coordinate training and travel requests

Benefits

Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.91% for Confidential employees.

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