Office Specialist 1 - Trial Division (Portland)

State of Oregon•Portland, OR

4d•Onsite

About The Position

Organized. Focused. Calm when faced with deadlines. Does this sound like you? If so, come join the Oregon Department of Justice’s Trial Division . Our Portland Legal office is hiring an Office Specialist 1 . We offer generous benefits for you and your family, a great work-life balance, and a strong public service mission you can get behind. If selected, you will perform a variety of critical clerical functions in support of Trial Division attorneys and staff. This position is a "floater" and will support different areas of the division where needed. Job Duties (in part) Due to the nature of this position, the required work hours are 8 a.m. – 5 p.m., Monday through Friday in office, with an hour scheduled for lunch.

Requirements

One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
OR An equivalent combination of experience and college coursework or training in a general office occupation.
AND Must have and maintain a valid Oregon Driver’s License.

Nice To Haves

Experience performing alpha-numeric filing of physical legal documents.
Experience with electronic document management software and databases.
Excellent communication/interpersonal skills.
Excellent multi-tasking skills.
Must be able to maintain confidentiality.
Must be able to give full attention to detail. Illustrated through in-depth employment and reference checks and application material.

Responsibilities

Help determine cases to be closed and collect and purge those files.
Prepare files for archive, which includes entering information through data entry in a case management system; store files in labeled archive boxes; maintain written and electronic record of closed files for easy retrieval, and transport archived files to storage area.
Responsible for file retrieval upon request from various storage areas.
Update case management system database.
Make scheduled and unscheduled messenger runs in and out of the agency.
Duplicate media such as video and audio tapes using AV equipment and dual recording machines.
Open files using division guidelines; enter data into computerized case management systems and file documents.
Type labels for envelopes, letters, case lists, and other items.
Collect data for case management docket control and distribute numerous dockets to appropriate persons.
Order and distribute supplies.
Duplicate and distribute or circulate certain publications, dockets, and other documents.
May be assigned to complete duties of other support staff.

Benefits

Job satisfaction as part of a team whose mission is to serve Oregon's public and government agencies.
Permanent, full-time employment.
Vacation, sick leave, 11 paid holidays a year, and special days off.
Excellent medical, dental, and vision benefits.
Pension and retirement programs.
Endless peer and management support, and representation by the Service Employees International Union (SEIU).
Opportunity to expand your professional skills.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume