Office Services Specialist

Spin Master

6d•$50,000 - $55,000•Hybrid

About The Position

We are seeking a highly organized, proactive Office Manager / Sales Support professional who will also lead and coordinate our community and philanthropic initiatives. This role is central to the smooth operation of our office, the effectiveness of our sales team, and the company’s commitment to making a positive impact in the communities we serve.

Requirements

Relevant/Transferable experience
Microsoft Office experience. (Excel, Word, Powerpoint)
Passion for community involvement and social impact

Responsibilities

Office Reception & Management Greet visitors, maintain the Non-Disclosure Agreement file
Answer incoming calls and directing callers to appropriate staff members
Receive and process US and international mail/packages.
Prepare all outgoing deliveries, e.g. USPS, Fed Ex, UPS, Courier service, including customs requirements; utilize online systems as required, maintain incoming/outgoing record logs
Work with Facilities Manager to serve as a process owner & initiative champion (ensure safety standards are met; help facilitate the 5S program)
Assist with invoicing, order processing, and sales-related documentation
Manage office supplies, vendor relationships, facilities, and equipment
Ensure beverage/refreshment is adequately stocked and maintained
Support onboarding and administrative needs for staff
Maintain office policies, procedures, and documentation
Maintain clean organized office.
Coordinate calendars, meetings, travel, and internal communications
Support client meetings with necessary equipment in meeting rooms including meal orders
Order and Manage Sample requests from Sales
Execute and Manage Walmart Modular image requirements. Reporting through Walmart Scintilla System. (Previous experience not required)
Collaborate with leadership to align community efforts with company values and goals
Plan, coordinate, and manage company philanthropic initiatives, donations, and volunteer programs
Serve as the primary liaison with nonprofit organizations, community partners, and local groups