Office Services Coordinator (Human Resources)

UFCW EMPLOYERS BENEFITS PLANS OF NORTHERN CA • Concord, CA

419d • $68,328 - $80,371

About The Position

The Office Services Coordinator plays a crucial role in the Human Resources department at UFCW Employers Benefits Plans of Northern California. This position is responsible for the day-to-day administration and coordination of various office services, including facility maintenance and HR functions. The ideal candidate will have a passion for HR work and a strong sense of urgency, ensuring effective communication and coordination between various departments and vendors.

Requirements

• Associate's degree from an accredited college or university.
• Up to 1 year of related experience in Human Resources or office services.
• Working knowledge of practices and procedures relating to office services maintenance.
• Interpersonal skills to develop and maintain effective working relationships.
• Skill in operating modern office equipment such as PCs, copiers, and scanners.
• Ability to apply sound judgment and resolve problems effectively.
• Ability to handle confidential information with discretion.
• Proficiency in English grammar and basic mathematical functions.

Nice To Haves

• Experience in a collectively bargained environment.

Responsibilities

• Serve as the primary point of contact for various vendors and providers.
• Act as a liaison between building management and departments regarding requests.
• Coordinate, monitor, and track all service requests.
• Order, re-order, and stock supplies as needed.
• Schedule office maintenance activities.
• Work with vendors to coordinate work schedules and facilitate access.
• Ensure HIPAA security compliance regarding access cards and keys.
• Create and maintain standard operating procedures.
• Coordinate employee onboarding and offboarding related to office services.
• Assist Senior Director in annual budget for office services.
• Coordinate employee events such as luncheons and celebrations.
• Draft and distribute employee communication documents related to office matters.
• Order ergonomic equipment and coordinate evaluations if needed.
• Draft and order business cards and milestone anniversary awards.
• Perform first aid kit checks and order supplies.
• Coordinate office or cubicle moves and update seating charts.
• Distribute incoming and outgoing Human Resources mail.
• Order and maintain Human Resources supplies.
• Assist with Human Resources meeting preparation.
• Assist with recruitment processes including job postings and scheduling interviews.
• Coordinate and administer special projects as needed.

Benefits

• Full benefits package including medical, dental, vision, and life insurance with no premiums for employees.
• 401(k) match and individual consulting with a pension consultant.
• Defined Benefit Pension Plan.
• Generous vacation starting at 3 weeks up to 6 weeks.
• Generous holidays with 11.5 paid days per year.
• On-site free gym in Concord.
• Complimentary coffee services every day.
• Free parking at the Concord location.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees