I-2540 - Office Services Co-Op Student

Hilcorp Energy•Anchorage, AK

17d

About The Position

Provides administrative and technical support to assist the Office Services & Facilities Department in the delivery of various tasks and procedures supporting all company employees. Essential Job Responsibilities: Stocks and organizes all kitchen, workroom and storage areas as needed. Sorts and delivers newspapers, incoming mail, deliveries in a timely, accurate and manner. Assists with set-up and/or tear-down of special internal or external meetings and events. Assists with the set-up of conference areas and meeting rooms including set-up and clean-up of catered meals as needed. Assists with preparing employee office space for any incoming, departing, or internal employee relocation. Performs other facilities and office services projects as assigned. May assist in maintaining pool vehicle reservations, mileage and maintenance. Must be able to physically perform essential functions of the job with or without reasonable accommodations. May be asked to cover reception desk and administrative duties as needed. May assists in maintaining file structure, including but not limited to fitness waivers, facilities and office services related files, shipping/logistics paperwork, etc. Adheres to the company’s values – integrity, ownership, urgency, alignment, and innovation. Supports company vision and mission. Adheres to established work schedule, attendance standards and is punctual to work and meetings. Other Job Responsibilities: May assist with front desk coverage for other team members while they are out of the office including Other duties as assigned by management. Maintains employee confidence and protects company assets, including intellectual property, by keeping information confidential. Contributes to team effort by accomplishing related results, as needed.

Requirements

Ability to establish and maintain effective working relationships with employees, supervisors, other departments and the public.
Ability to complete multiple, diverse tasks of differing priorities without close supervision.
Excellent communication skills.
Outstanding organizational skills.
Proficiency in the use and application of the following software: Microsoft Office Excel, Word, Outlook, PowerPoint.
Valid Driver’s License and driving record free of violations in order for company to secure automobile insurance for the employee.
Walk, kneel or crouch continuously.
Carry up to 25 lbs.
Push / pull up to 50 lbs. with a cart.
Elevated work (reaching) frequently.
High School Diploma or GED.

Responsibilities

Stocks and organizes all kitchen, workroom and storage areas as needed.
Sorts and delivers newspapers, incoming mail, deliveries in a timely, accurate and manner.
Assists with set-up and/or tear-down of special internal or external meetings and events.
Assists with the set-up of conference areas and meeting rooms including set-up and clean-up of catered meals as needed.
Assists with preparing employee office space for any incoming, departing, or internal employee relocation.
Performs other facilities and office services projects as assigned.
May assist in maintaining pool vehicle reservations, mileage and maintenance.
May be asked to cover reception desk and administrative duties as needed.
May assists in maintaining file structure, including but not limited to fitness waivers, facilities and office services related files, shipping/logistics paperwork, etc.
Adheres to the company’s values – integrity, ownership, urgency, alignment, and innovation.
Supports company vision and mission.
Adheres to established work schedule, attendance standards and is punctual to work and meetings.
May assist with front desk coverage for other team members while they are out of the office including Other duties as assigned by management.
Maintains employee confidence and protects company assets, including intellectual property, by keeping information confidential.
Contributes to team effort by accomplishing related results, as needed.