Office Services Clerk

Bradley Arant Boult Cummings LLP • Houston, TX

3d

About The Position

Under the direction of the Office Administrator, Managing Partner or designee, the Office Services Clerk performs routine office tasks to ensure the distribution and delivery of documents, mail, and files. Performs other routine office functions, as needed.

Requirements

• High school graduate or GED equivalent.
• One to two years of similar law firm experience preferred.
• Excellent oral and written communication skills.
• Accuracy, attention to detail, and good organizational skills.
• Ability to work under pressure in a fast-paced environment.
• Strong time-management skills and ability to multi-task.
• Strong client service focus and ability to work effectively in a team environment.
• Self-motivation and ability to work with minimal supervision.
• Ability to lift objects up to 50 lbs and, with assistance, objects weighing more than 50 lbs.
• Ability to work a flexible schedule as needed, including but not limited to being on call after hours and weekends.
• Ability to stand or walk for extended periods of time.
• Strong client service focus and ability to work effectively in a team environment.
• Other various physical activity may be required.

Nice To Haves

• One to two years of similar law firm experience preferred.

Responsibilities

• Maintaining and stocking copiers and fax machines.
• Supplying and maintaining postage meter.
• Preparing drink carts for client and firm meetings.
• Switchboard relief.
• Maintaining common areas of the office including conference rooms, breakrooms, mailroom, etc.
• Ordering supplies and maintaining copy centers.
• Delivering supplies to staff.
• Distributing mail, FedEx, UPS, and interoffice mail.
• Delivering documents from both in-house courier and outside courier.
• Assisting secretaries with filing, copying, faxing, scanning, and binding jobs.
• Assisting the Records Department with creating labels.
• Remain knowledgeable regarding all operational aspects of office equipment.
• Furniture repairs, requests, purchases and relocation.
• Minor office repairs and maintenance.
• Coordinate with appropriate vendors on major office repairs and maintenance.
• Schedule and document routine maintenance and repairs.
• Work with the property management office, building engineers, and outside vendors to coordinate incoming deliveries and services.
• Remain knowledgeable regarding all operational aspects of office equipment.
• Perform daily walk-throughs to ensure the office is clean and equipment is functioning properly.
• Assist with office renovations.
• Assist with new hire office setup and office reassignments as requested.
• Other duties as assigned.

Benefits

• Competitive salaries, commensurate with experience.
• Comprehensive benefits including medical, dental, vision, life, disability, and retirement.
• Professional development support, including CLE tracking and training programs.
• A collaborative, inclusive, and supportive culture.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees