Office Services Associate

Cushman & Wakefield • Broomfield, CO

385d • $43,680 - $43,680

About The Position

The Office Services Associate plays a crucial role in ensuring the smooth operation of office services, including mail delivery, inventory management, and support for meetings and events. This position requires a proactive approach to maintaining office supplies, managing audio/visual equipment, and providing exceptional customer service to colleagues and clients.

Requirements

• Able to lift 50-75 lbs.
• General knowledge of audio/visual equipment.
• High school diploma or equivalent (GED).
• Copier/fax/FedEx/postage machine knowledge.
• Basic computer skills.

Nice To Haves

• Ability to multi-task and prioritize.
• Good interpersonal skills.
• Exceptional customer service skills.
• Exceptional verbal and written communication skills.
• Exceptional organizational skills.
• Ability to work independently with minimal supervision.
• Admirable punctuality/attendance record.

Responsibilities

• Delivery and pick up USPS and accountable mail including Fed Ex, UPS, DHL, and messenger services.
• Process all outgoing USPS and accountable mail.
• Keep inventory of all supplies in mail areas, including USPS and accountable mail.
• Assist and notify end users of mail and shipping protocols.
• Audit and update mail lists as needed.
• Support confidential document shredding in accordance with stated policy.
• Arrange and maintain conference rooms for meetings, lunches, and various events.
• Maintain inventory of all office supplies such as general supplies, paper, toner, etc.
• Prepare large volume print requests and finishing to colleague specifications.
• Quality check all print work to ensure accuracy.
• Use high speed MFD's (multi-function devices).
• Provide service, colleague support, and 1st level maintenance for MFD's.
• Monitor office for facilities related issues such as lights outages, carpet stains, wall damage, etc. and report accordingly.
• Ensure pantries have adequate supplies and replenish as needed.
• Maintain coffee and ice machines.
• Distribute firm wide distributions as needed; desk drops.
• Post client signage as requested in designated areas.
• Clean and make ready workstations/offices for new hires.
• Arrange conference rooms as needed for meetings to include beverage and food set-ups.
• Cover reception desk as needed for both breaks and PTO coverage.
• Order food for meetings as requested.
• Clean conference rooms following meetings.
• Collect glass and dishware, load, wash and return items to designated floor locations.
• Order vending machine supplies as needed.
• Stock vending machines with products as needed.
• Clean out refrigerators and microwaves weekly or as needed.
• Monitor clean desk policy for compliance.
• First level audio/visual equipment check prior to scheduled meeting time, utilize established checklist.
• Report issues with audio/visual equipment to ensure quick resolution.
• Assist other OSA's as needed to meet demand.
• Work overtime as needed to assist with special projects.
• Perform all duties as assigned.

Benefits

• Health insurance
• Vision insurance
• Dental insurance
• Flexible spending accounts
• Health savings accounts
• Retirement savings plans
• Life insurance
• Disability insurance
• Paid time off
• Unpaid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Real Estate
• Education Level: High school or GED