Office Services Associate
About The Position
Key Responsibilities: Customer Service: Maintain a functional, staffed customer service area. Provide reception coverage and manage client interactions, including handling difficult customers. Mailroom & Office Support: Perform all mailroom functions (sorting, distributing, and handling mail) and assist with office services like copy requests and work tickets, especially during breaks or coverage. Equipment & Facility Management: Ensure proper operation and maintenance of office equipment, report issues, and oversee general kitchen/pantry appliance upkeep. Coordinate repairs for plumbing, refrigeration, or other facility needs. Backup & Flexibility: Act as a backup for all staff functions and different locations, adapting to changes in duties and coverage as needed. Key Responsibilities: • Provide support for the Nashville • Schedule and monitor the completion of maintenance service requests. • Maintain kitchen supplies and inventories; submit weekly requests. • Keep conference rooms, copy areas, and pantries clean and organized; ensure corridors and freight areas are debris-free. • Assist with in-house moves, including packing, relocating personal belongings, and distributing keys. • Prepare new offices with furniture and nameplates. • Manage furniture installations, removals, repairs, and office painting coordination. • Perform hands-on tasks, such as assembling furniture, rearranging offices, and hanging pictures. • Support executive meetings and events by setting up rooms, furniture, food, and beverages. Assist with event logistics like staging and equipment setup.
Requirements
- High School diploma or GED equivalent required.
- Ability to lift up to 50 lbs
- 1 to 2 year experience with customer service.
- 1 to 2 years experience in the corporate environment.
- 1 to 2 years experience in building services.
- Proficiency in MS-Office: Word, Excel, Outlook, and Power Point.
- Ability to appropriately handle confidential and highly sensitive material.
Responsibilities
- Maintain a functional, staffed customer service area.
- Provide reception coverage and manage client interactions, including handling difficult customers.
- Perform all mailroom functions (sorting, distributing, and handling mail)
- Assist with office services like copy requests and work tickets, especially during breaks or coverage.
- Ensure proper operation and maintenance of office equipment, report issues
- Oversee general kitchen/pantry appliance upkeep.
- Coordinate repairs for plumbing, refrigeration, or other facility needs.
- Act as a backup for all staff functions and different locations, adapting to changes in duties and coverage as needed.
- Provide support for the Nashville
- Schedule and monitor the completion of maintenance service requests.
- Maintain kitchen supplies and inventories; submit weekly requests.
- Keep conference rooms, copy areas, and pantries clean and organized; ensure corridors and freight areas are debris-free.
- Assist with in-house moves, including packing, relocating personal belongings, and distributing keys.
- Prepare new offices with furniture and nameplates.
- Manage furniture installations, removals, repairs, and office painting coordination.
- Perform hands-on tasks, such as assembling furniture, rearranging offices, and hanging pictures.
- Support executive meetings and events by setting up rooms, furniture, food, and beverages.
- Assist with event logistics like staging and equipment setup.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
