Office Services Associate

Human Resources Research Organization•Minneapolis, MN

10d•$23 - $30•Onsite

About The Position

The Human Resources Research Organization (HumRRO) is a nonprofit organization that has been in business for 74 years providing professional services in solving challenging problems in the areas of human capital management, education, credentialing, policy analysis, program evaluation, and training. We occupy a unique niche in the domain of applied research, positioned between academia and the private, for-profit consulting sector. Our collegial, informal, and nimble work environment allows us to capitalize on our collective knowledge base and experiences to develop cost-effective solutions that work. HumRRO is seeking a detail-oriented Office Services Associate to support our Minneapolis office. This part-time position (20-30 hours/week) is ideal for a conscientious professional who takes pride in accuracy, maintaining smooth office operations, and performing routine tasks. The Associate position requires someone committed to being a team player and open to a variety of duties supporting local and remote staff across the organization.

Requirements

High school diploma and two or more years of related experience or associate's degree
Exceptional attention to detail and accuracy
Proficiency with Microsoft Word, Excel, and Outlook
Demonstrated knowledge of standard office practices and procedures
Strong organizational and file-management skills (SharePoint experience preferred)
Ability to follow procedures and maintain detailed records
Strong written and oral communication skills
Ability to work independently and manage competing priorities
Willingness to perform frequent, repetitive, routine tasks
Willingness to learn new tasks and work collaboratively as part of a team
Reliable, in-person attendance at Minneapolis location
Basic IT troubleshooting skills preferred

Nice To Haves

SharePoint experience preferred
Basic IT troubleshooting skills preferred

Responsibilities

Conduct recurring facility inspections using detailed checklists to ensure standards are met
Identify maintenance needs and coordinate with property management
Manage vendor communications (e.g., furniture installers, plumbers, HVAC technicians) and escort vendors in compliance with security protocols
Monitor and provide updates on maintenance, repair, and janitorial work
Communicate with security card access provider and serve as point of contact for suite alarms
Update floorplan office assignments as changes occur
Order, track, and maintain office supplies, healthy snacks, paper, and cleaning products; maintain accurate expenditure records and process reimbursement requests
Manage printer/copier maintenance (e.g., minor repairs, restocking supplies, scheduling service) and provide internal billing information for print jobs
Secure, issue, and monitor office, storage, and equipment keys
Assemble, repair, clean, and set up office furniture and computer equipment
Schedule shredding and junk removal
For company or client events, reserve meeting room, coordinate with staff, order food and beverages, and set up and tear down event
Perform frequent, light housekeeping duties
Prepare, sort, and distribute mail; create shipping labels and schedule pickups
Respond promptly to staff requests via email
Provide information on office/facility policies and procedures as needed
Assist staff with packing and material preparation to ensure project deadlines are met
Act as Office Safety Captain; train staff on evacuation and emergency procedures
Provide basic IT troubleshooting in collaboration with remote corporate IT staff
Maintain organized records and documentation of office operations and expenditures
Process vendor reimbursements and provide internal billing information for print jobs
Support special projects and general office operations as needed