Office Services Associate

RR Donnelley•New York, NY

15d•$19•Onsite

About The Position

The Office Services Associat e position is responsible for providing general clerical office support (copy and finishing, delivery, supply management and intake functions) at a client site. Pay: $18.50 Shift: Monday to Friday, 3PM – 12 AM Job duties ( denotes an “essential function”) Coordinate workflow within the team, prioritizing jobs and delegating duties to associates. Assist the team in completing large jobs i.e. large numbers of reprographics requests, or high volumes of incoming/ outgoing mail packages Ensure team provides outstanding service to client, while building strong customer relationships. Immediately escalate any operational problems or issues to Lead, Supervisor or Manager. Produce required reports on schedule. Provide job intake services as prescribed by manager. Read, interpret and understand all print request emails and forms. Communicate with manager and client on job or deadline issues. Direct Quality Assurance process to maintain efficient workflow and assure client satisfaction. Monitor work flow to ensure jobs are completed efficiently, accurately and within deadlines. Assess incoming requests selecting the best equipment and resources for successful completion, and load copiers with paper and toner as needed. Make sure that team is following standard operating procedures at all times. Train new employees on policies and procedures. Handle sensitive and/or confidential documents and information. Maintain all logs and reporting documentation as required. Additional duties as required by client and manager, including but not limited to Financial data entry of expenses. Must be able to lift up to 50 lbs. on a regular basis.

Requirements

High school diploma or equivalent experience.
Skilled in directing workflow.
Skilled in the use of computers, software and/or digital reprographics equipment.
Familiar with mail and reprographics procedures
Ability to handle sensitive and/or confidential documents and information.
Ability to make independent decisions and use problem-solving skills.
Capable of demonstrating exemplary work ethics and professionalism at all times.
Ability to work in a fast-paced team environment.
Attention to detail with emphasis on accuracy and quality.
Ability to prioritize work to balance multiple projects and deadlines.
Ability to cultivate and maintain effective working relationships with client, team members, manager and others through excellent verbal and written communication skills.
Exceptional customer service skills.
Intermediate computer skills required.
Must have good organizational skills.
Professional telephone demeanor.

Nice To Haves

Preferred one year office service office services experience preferably in a legal, banking or large corporate environment.

Responsibilities

Coordinate workflow within the team, prioritizing jobs and delegating duties to associates.
Assist the team in completing large jobs i.e. large numbers of reprographics requests, or high volumes of incoming/ outgoing mail packages
Ensure team provides outstanding service to client, while building strong customer relationships.
Immediately escalate any operational problems or issues to Lead, Supervisor or Manager.
Produce required reports on schedule.
Provide job intake services as prescribed by manager.
Read, interpret and understand all print request emails and forms.
Communicate with manager and client on job or deadline issues.
Direct Quality Assurance process to maintain efficient workflow and assure client satisfaction.
Monitor work flow to ensure jobs are completed efficiently, accurately and within deadlines.
Assess incoming requests selecting the best equipment and resources for successful completion, and load copiers with paper and toner as needed.
Make sure that team is following standard operating procedures at all times.
Train new employees on policies and procedures.
Handle sensitive and/or confidential documents and information.
Maintain all logs and reporting documentation as required.
Additional duties as required by client and manager, including but not limited to Financial data entry of expenses.
Must be able to lift up to 50 lbs. on a regular basis.