Office Services Assistant

Eisner Advisory Group • San Francisco, CA

261d • $65,000 - $100,000 • Onsite

About The Position

At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you're starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind. You can design a career you'll love from top to bottom - we give you the tools you need to succeed and the autonomy to reach your goals. EisnerAmper is seeking a highly organized and enthusiastic Office Services Assistant to join our team. This role is central to maintaining a welcoming, efficient office environment while supporting employee engagement initiatives, HR administrative inquiries, and various internal events. You'll wear many hats, provide administrative support, helping plan team activities, and assist with tax team operations—especially during peak seasons. This is an exciting opportunity for someone who is proactive, portrays a go-getter mentality and eager to provide exceptional service to the firm.

Requirements

• High School Diploma or equivalent.
• 2 years of experience as an office assistant in a professional setting preferred.

Nice To Haves

• Proficiency in Microsoft applications including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience with Canva or similar design tools is a plus.
• Familiarity with SharePoint is preferred.
• Notary Public certification is a plus.
• Experience with administrative and clerical procedures.
• Strong organizational skills and ability to follow through on pending open tasks.
• Excellent written and verbal communication skills.
• Good time management skills.
• Able to contribute positively as part of a team, helping with various tasks as required.
• Ability to balance multiple priorities and complete assignments within time constraints and deadlines.
• Ability to quickly adapt to changing client and business dynamics.

Responsibilities

• Plan and execute monthly employee engagement activities.
• Organize annual special events such as the Holiday Party, After Busy Season Party, and Kick-Off events.
• Create and maintain shared team calendars.
• Collaborate with Office Operations Managers across locations for company-wide initiatives.
• Be the first point of contact for office specific HR inquiries.
• Support EA Cares and Employee Resource Group (ERG) events.
• Assist with in-office client and marketing events.
• Coordinate town hall planning, including preparing PowerPoint presentations.
• Submit monthly expense reports.
• Coordinate new hire onboarding: send welcome emails, order badges, liaise with recruiting, and prepare workstations.
• Maintain and update the California office's SharePoint page.
• Provide receptionist coverage as needed.
• Support document handling through tools like DocuSign.
• Manage calendar and assist with meeting scheduling.
• Oversee incoming and outgoing mail and shipping.
• Manage inventory and ordering of office supplies.
• Coordinate office meals during busy seasons and special events.
• Maintain office cleanliness, including running the dishwasher and tidying common areas.
• Perform general clerical and administrative tasks as needed.
• Assist the Tax team with administrative support, particularly during busy seasons.

Benefits

• Flexible work/life balance.
• Recognition as a top 'Places to Work' award recipient.
• Opportunities for professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED