Office Services Assistant- Baton Rouge

Baker Donelson•Baton Rouge, LA

2d•Onsite

About The Position

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an opening for a full-time Office Services Assistant in its Baton Rouge, LA office. The ideal candidate will be professional, possess exceptional communication, organizational and computer skills, as well as be proficient in MS Office. Responsibilities include welcoming and assisting all internal and external clients; answering all calls using Microsoft Teams; coordinating deliveries with vendors; maintaining neatness of the lobby/reception areas and conference rooms; scheduling conference rooms including verification of technology and catering needs; tracking and ordering stock for pantry items and firm events; sorting and delivering incoming mail and email; handling deliveries and pickups as required, including taking legal documents to courthouse for filing; preparing miscellaneous correspondence and assisting with other clerical duties and special projects as requested; acting as administrative backup to Office Coordinator as needed. Qualifications Include: Basic knowledge of office equipment, including computer and copiers; Microsoft Office knowledge- Outlook, Word, Excel, etc.; interpersonal skills necessary to communicate and follow instruction of attorneys and staff and provide information with extraordinary courtesy and tact; confidentiality; exceptional client service skills; working effectively within a group or independently.

Requirements

Basic knowledge of office equipment, including computer and copiers
Microsoft Office knowledge- Outlook, Word, Excel, etc.
Interpersonal skills necessary to communicate and follow instruction of attorneys and staff and provide information with extraordinary courtesy and tact
Confidentiality
Exceptional client service skills
Working effectively within a group or independently
Office administrative experience (law firm experience preferred but not required)
Ability to organize and prioritize multiple tasks and complete them under deadlines
Must be proficient in Microsoft office, most specifically Outlook and Word
Ability to communicate and follow instructions of office management, attorneys, and other legal staff in a fast-paced demanding environment
Must be willing to learn new tasks and adapt to change easily while displaying a positive outlook
Must provide minimum authorization to work in the United States

Nice To Haves

Law firm experience

Responsibilities

Welcoming and assisting all internal and external clients
Answering all calls using Microsoft Teams
Coordinating deliveries with vendors
Maintaining neatness of the lobby/reception areas and conference rooms
Scheduling conference rooms including verification of technology and catering needs
Tracking and ordering stock for pantry items and firm events
Sorting and delivering incoming mail and email
Handling deliveries and pickups as required, including taking legal documents to courthouse for filing
Preparing miscellaneous correspondence and assisting with other clerical duties and special projects as requested
Acting as administrative backup to Office Coordinator as needed