Office Services Assistant - Knoxville, TN

Baker Donelson Bearman Caldwell And Berkowitz•Knoxville, TN

2d•Onsite

About The Position

Baker, Donelson, Bearman, Caldwell, & Berkowitz PC has an immediate opening for an Office Services Assistant in its Knoxville office. The Office Services Assistant plays a key role in supporting the daily operations of the firm by ensuring smooth functioning of office services. This position is responsible for managing copy center tasks, setting up conference rooms, maintaining kitchen areas, and assisting with general office support to create a professional and efficient work environment. Key Responsibilities Copy Center Operations Handle high-volume copying, scanning, and printing requests accurately and promptly. Maintain and troubleshoot office equipment; coordinate service calls as needed. Organize and prepare documents for meetings, filings, and client presentations. Conference Room Setup Arrange furniture, technology, and supplies for meetings and events. Ensure rooms are clean, stocked, and ready for use. Assist with audio/visual equipment setup and basic troubleshooting. Kitchen & Breakroom Duties Maintain cleanliness and organization of kitchen and break areas. Restock beverages, snacks, and supplies as needed. Monitor inventory and place orders for kitchen supplies. General Office Support Assist with incoming and outgoing mail, deliveries, and courier services. Support special projects and events as directed by the Office Administrator. Provide backup coverage for reception or other administrative tasks when needed. Handle high-volume copying, scanning, and printing requests accurately and promptly. Maintain and troubleshoot office equipment; coordinate service calls as needed. Organize and prepare documents for meetings, filings, and client presentations. Arrange furniture, technology, and supplies for meetings and events. Ensure rooms are clean, stocked, and ready for use. Assist with audio/visual equipment setup and basic troubleshooting. Maintain cleanliness and organization of kitchen and break areas. Restock beverages, snacks, and supplies as needed. Monitor inventory and place orders for kitchen supplies. Assist with incoming and outgoing mail, deliveries, and courier services. Support special projects and events as directed by the Office Administrator. Provide backup coverage for reception or other administrative tasks when needed. Core Competencies Reliability: Consistently meets deadlines and follows through on commitments. Attention to Detail: Ensures accuracy in document handling and room setups. Adaptability: Responds effectively to changing priorities and urgent requests. Teamwork: Works collaboratively with attorneys, staff, and vendors. Customer Service: Maintains a professional, courteous demeanor when assisting colleagues and clients. Problem-Solving: Handles minor equipment issues and logistical challenges proactively.

Requirements

High school diploma or equivalent; prior office or hospitality experience preferred.
Valid driver's license, clean driving record and proof of insurance.
Strong organizational skills and attention to detail.
Ability to lift up to 30 lbs and move furniture for room setups.
Excellent communication and customer service skills.
Proficiency with office equipment and basic computer applications (Microsoft Office Suite).
Must provide minimum authorization to work in the United States.

Responsibilities

Handle high-volume copying, scanning, and printing requests accurately and promptly.
Maintain and troubleshoot office equipment; coordinate service calls as needed.
Organize and prepare documents for meetings, filings, and client presentations.
Arrange furniture, technology, and supplies for meetings and events.
Ensure rooms are clean, stocked, and ready for use.
Assist with audio/visual equipment setup and basic troubleshooting.
Maintain cleanliness and organization of kitchen and break areas.
Restock beverages, snacks, and supplies as needed.
Monitor inventory and place orders for kitchen supplies.
Assist with incoming and outgoing mail, deliveries, and courier services.
Support special projects and events as directed by the Office Administrator.
Provide backup coverage for reception or other administrative tasks when needed.