Office Service Associate (Floater)

The Millennium Group•Sf, CA

17h

About The Position

Reporting to the Regional Operations Manager in the Region, the Floater will provide coverage and assistance to our operations in the San Francisco and Oakland market where we provide shipping & receiving, front desk, light facilities and office services. Responsibilities: Will cover positions in the mailroom or lobby or with the facilities team as needed. Must have great customer service skills, be reliable and self-motivated Act as first point of contact for clients and guests. Greets customers, vendors, job applicants, associates from other locations, and other visitors with high degree of professionalism and courtesy Act as first point of contact for clients and guests. Greets customers, vendors, job applicants, associates from other locations, and other visitors with high degree of professionalism and courtesy Maintain safe and neat appearance of office reception area. Take and relay messages; provide information and customer service to callers/guests Coordinate Video conferences, reserve visitor offices and oversee communal office meeting spaces Submit Facility requests for items that need to be repaired. Receive, count and process all incoming items, letters and packages. Deliver packages to departments and cubicles using P.D.A system to scan and sign for packages. Prepare and package outgoing materials to prevent in-transit damage. Prepare all appropriate shipping documentation. Utilize postage machine to properly meter outbound mail. Assist in maintaining office supplies inventory. Deliver office supplies and copy paper and stock conference rooms and print copy stations. Ability to commute to locations located in downtown San Francisco and Oakland. Other duties as assigned.

Requirements

High School diploma or GED equivalent required.
1 to 2 years' experience in a corporate front desk or reception environment.
1 to 2 years' experience in shipping & receiving or mailroom.
Valid driver's license with a clean driving record and/or must have reliable transportation.
Exhibits superior verbal communication and phone skills.
Consistently demonstrates professional demeanor, appearance and attitude.
Ability to appropriately handle confidential and highly sensitive material.
Proficiency in MS-Office: Word, Excel, Outlook, and Power Point.

Responsibilities

Will cover positions in the mailroom or lobby or with the facilities team as needed.
Act as first point of contact for clients and guests.
Greets customers, vendors, job applicants, associates from other locations, and other visitors with high degree of professionalism and courtesy
Maintain safe and neat appearance of office reception area.
Take and relay messages; provide information and customer service to callers/guests
Coordinate Video conferences, reserve visitor offices and oversee communal office meeting spaces
Submit Facility requests for items that need to be repaired.
Receive, count and process all incoming items, letters and packages.
Deliver packages to departments and cubicles using P.D.A system to scan and sign for packages.
Prepare and package outgoing materials to prevent in-transit damage.
Prepare all appropriate shipping documentation.
Utilize postage machine to properly meter outbound mail.
Assist in maintaining office supplies inventory.
Deliver office supplies and copy paper and stock conference rooms and print copy stations.
Ability to commute to locations located in downtown San Francisco and Oakland.
Other duties as assigned.