Office Secretary

Mfinite Consulting•Maryland, MD

14h

About The Position

Mfinite Consulting is seeking qualified professionals to support upcoming contract opportunities in Maryland. Responsibilities vary by role but may include operational support, technical services, administrative assistance, facility maintenance, engineering services, financial analysis, and program support. Candidates should demonstrate strong professionalism, reliability, and the ability to work in collaborative environments. About Mfinite Consulting: Mfinite Consulting LLC is a certified veteran-owned, woman-owned, and minority-owned professional services firm delivering consulting, technology, and workforce solutions to public and private sector organizations. Our mission is to strengthen organizations by improving operations, enhancing workforce capabilities, and fostering innovation. Job Summary: The Office Secretary plays a key role in supporting office operations by providing comprehensive clerical and administrative assistance. This position ensures the smooth flow of communication, organization of records, and coordination of daily office activities. The Office Secretary serves as a primary point of contact for staff, clients, and visitors, maintaining professionalism while assisting management and colleagues with a wide range of administrative tasks.

Requirements

Prior experience in clerical, secretarial, or administrative roles.
Strong organizational and multitasking abilities with attention to detail.
Excellent written and verbal communication skills.
Proficiency with office software, including word processing, spreadsheets, presentation tools, and email/calendar management systems.
Ability to manage confidential information with discretion and professionalism.
Strong interpersonal skills and ability to work collaboratively in a team environment.
Adaptability to changing office needs and the ability to prioritize tasks effectively.

Responsibilities

Manage calendars, schedules, and appointments for staff and leadership to ensure efficient time management and conflict resolution.
Draft, edit, and format correspondence, reports, memos, and other official documents.
Maintain organized office records and filing systems, including physical and electronic files, ensuring documents are up-to-date and easily retrievable.
Answer and route phone calls, emails, and other communications promptly and professionally.
Coordinate internal and external meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
Assist staff and management with administrative tasks, such as travel arrangements, expense reporting, and project support.
Monitor office supply inventory and coordinate procurement to ensure uninterrupted office operations.
Prepare and compile reports, presentations, and other documentation as required.
Serve as a point of contact for visitors, providing assistance and information as needed.
Ensure compliance with organizational policies and procedures while maintaining confidentiality of sensitive information.
Support special projects and initiatives, providing administrative expertise and assistance as needed.