OFFICE PERSONNEL ADMINISTRATOR (FULL TIME)
About The Position
ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI). We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1485896. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM’s clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets. ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA). Job Summary Summary: Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing.
Requirements
- Previous Microsoft Office, customer service, and hospitality experience is preferred.
Responsibilities
- Trains other staff members to perform work activities, such as using computer applications.
- Answers telephones, directs calls, takes messages and runs errands.
- Prepares meeting agendas, attends meetings and records/transcribes minutes.
- Makes travel arrangements.
- Completes work schedules, manages calendars and arranges appointments.
- Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
- Compiles, copies, sorts and files records of office activities, business transactions and other activities.
- Completes and mails bills, contracts, policies, invoices and checks.
- Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
- Types, formats, proofreads and edits correspondence, reports and other documents.
- Reviews files, records and other documents to obtain information to respond to requests.
- Computes, records and proofreads data and other information.
- Processes and prepares documents, such as business or government forms and expense reports.
- Maintains and updates filing, inventory, mailing and database systems.
- Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
- Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions.
- Troubleshoots problems involving office equipment.
- Performs other duties as assigned.
Benefits
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
- Medical
- Dental
- Vision
- Life Insurance/AD
- Disability Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
