Office Operations Specialist
About The Position
This role requires in office work Monday-Friday at 950. N Glebe Road in Arlington, VA. The Office Operations Coordinator is the heartbeat of our physical workspace, ensuring our office runs smoothly and our employees have the resources needed to work efficiently. This individual possesses a keen customer service orientation and a proactive "self-starter" mindset, constantly seeking improved ways to manage operations in a geographically dispersed organization. In addition to managing the Arlington, Virginia office's daily environment, this individual also provides essential administrative and project support that ensures the broader team stays organized and efficient. This position requires a consistent, 5-day-a-week in-office presence. This individual possesses a keen customer service and hospitality orientation, a proactive self-starter mindset with a strong sense of ownership, and the adaptability to navigate the evolving needs of a geographically dispersed organization.
Requirements
- Knowledge of Google Suite (Gmail, Google Calendar, Google Docs, Google Sheets).
- Strong customer service skills.
- Exceptional organizational skills with a proven track record of reliability and consistency in a fast-paced environment.
- Effective written and verbal communication skills.
- Basic project management or coordination experience.
- Demonstrated ability to leverage workplace technology and automation tools to digitize manual workflows, such as mail distribution or supply inventory tracking.
- High level of discretion and the ability to handle confidential information.
- Must comply with HIPAA rules and regulations.
Responsibilities
- Lead the maintenance of the front desk and common areas to provide a welcoming and professional environment that enhances the experience for all employees and visitors at Privia.
- Demonstrate good judgment and curiosity in solving operational challenges while effectively managing competing priorities and deadlines from various stakeholders.
- Drive office supply management by forecasting needs, maintaining stock, and assuring adherence to budget.
- Lead vendor stakeholder management for office services, including snacks, mail, and catering, by actively evaluating service quality and maintaining high standards of accountability.
- Act as a dedicated administrative resource across multiple teams in HR to support various projects and initiatives.
- Demonstrate the ability to manage competing priorities and deadlines from various stakeholders within the People Operations department.
- Take ownership of tracking and reporting office-related purchases, focusing on budget transparency and cost.
- Regularly distribute incoming mail and packages, and coordinate outgoing mail and packages.
- Serve as the primary building maintenance relationship manager, coordinating service requests and ensuring the physical workspace remains in peak condition.
- Coordinate office supply distribution for regional markets.
- Maintain safety protocols including OSHA compliance and floor wardens for the Headquarter office.
- Work with leadership and management on office seating plans.
- Assist in planning and executing company-wide events.
- Coordinate distribution of employee tenure and engagement gifts.
- Assist with catering orders and set up for meetings and events as needed.
- Identify opportunities for office environmental improvements and implement programs.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
