Office & Operations Manager

Ohalo • South San Francisco, CA

98d • $105,000 - $130,000

About The Position

Ohalo™ is seeking a hands-on, experienced, and versatile Office & Operations Manager to join our growing team. This is a critical role in our Operations organization, responsible for ensuring our South San Francisco HQ runs smoothly while supporting company-wide facilities programs during a period of rapid growth and expansion. Reporting to the Chief of Staff and working closely with HR, IT, Finance, and site leads across labs and greenhouses, you will manage daily office operations, lead visitor and employee experience, and help build the infrastructure that keeps Ohalo operating at scale. With strategic investor support and a strong balance sheet, Ohalo is continuing to expand its world-class Commercial, R&D, and Product Development teams and facilities across the San Francisco Bay Area, including South San Francisco, the Santa Cruz area, and Watsonville. You will be joining a purpose-driven team at a pivotal moment as we scale our operations and prepare to bring transformational agricultural products to global markets. This is a unique opportunity to take ownership of facilities and operations in a high-impact company with a long-term vision for sustainability and innovation in food systems.

Requirements

• 4+ years experience in facilities management, office management, or operations (biotech/ag-tech/lab/greenhouse exposure a plus).
• Hungry, resourceful, and driven to get things done with minimal direction—thriving in fast-paced, dynamic environments.
• Strong generalist skill set: energized by tackling new projects and challenges in areas that are new to you.
• Experience with visitor management and recruiting logistics.
• Skilled in vendor management, budgeting, and cross-functional collaboration.
• Familiarity with EHS/OSHA compliance preferred.
• Organized, detail-oriented, and approachable — with a professional presence for employees, candidates, and external guests.

Responsibilities

• Keep the office running smoothly: order supplies, stock snacks, coordinate lunch orders, and ensure a clean, well-maintained workspace.
• Act as the go-to problem solver for office or building needs, liaising with property management and external vendors.
• Manage seating plans, desk setups, and tech coordination for new hires.
• Maintain an organized system for all incoming and outgoing mail and packages.
• Welcome visitors, candidates, and new hires; ensure a professional and friendly onsite experience.
• Partner with HR on employee onboarding and voluntary offboarding, including welcome lunches, swag, and workspace preparation.
• Serve as onsite point of contact for recruiting interviews and guest visits, ensuring seamless logistics.
• Organize in-office employee events (pop-ups, happy hours, recognition days, birthdays, milestones).
• Assist with company-wide meeting logistics, including scheduling, space setup, and onsite support.
• Manage vendor relationships and service agreements (janitorial, HVAC, landscaping, waste, etc.).
• Coordinate preventative maintenance schedules and emergency response protocols.
• Support safety and compliance programs, ensuring documentation, inspections, and trainings are up to date.
• Track leases and landlord approvals in partnership with leadership.
• Contribute to projects such as site upgrades, build-outs, and process standardization across locations.

Benefits

• The anticipated pay range for this role is $105,000 - $130,000 per year.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level