Office Operations Coordinator

Skidmore, Owings & Merrill Llp (Som) • Los Angeles, CA

408d • $50,000 - $60,000

About The Position

The Office Operations Coordinator at SOM plays a crucial role in ensuring the smooth operation of the office environment. This position involves a variety of responsibilities, including receptionist duties, administrative support, and coordination of office services. The ideal candidate will be a proactive and organized individual who can manage multiple tasks and contribute to a collaborative team culture.

Requirements

• 2+ years experience working in an Office Operations capacity.
• A highly professional, creative, and committed individual with proven technical and organizational skills.
• Strong command of Google Workspace, Google Drive, Zoom, Concur or other online travel systems.
• Strong proofreading skills.
• Exceptional written and communication skills.
• Bachelor's degree desirable.
• Must be able to lift at least 30 lbs at a time.
• Prior experience working with an architecture, engineering, or construction firm is highly desirable.

Nice To Haves

• Experience in a creative or design-oriented environment.
• Familiarity with project management tools.

Responsibilities

• Share in receptionist duties such as answering telephones, greeting and servicing clients and guests attending meetings in the office.
• Assist with the administration of the office space and facilities, ensuring adequate supplies and coordination of staff seating and relocations.
• Serve as the first point of contact in responding to operations requests from staff.
• Ensure office space meets SOM standards.
• Identify, organize, and implement administrative projects independently in accordance with deadlines.
• Work with and provide support to office leadership as needed.
• Promote professional relationships internally and externally.
• Liaise with Property Manager for facilities requests.
• Assist with the coordination of services from different departments including Human Resources, Information Technology, Administrative Resources, Accounting, and Marketing.
• Serve as a point of contact for clients, external consultants, and vendors.
• Coordinate new hire desk assignments and setup.
• Manage and coordinate multiple schedules, both individual and project-specific.
• Dedicate necessary time beyond routine hours to assist in meeting business commitments.
• Lead special projects to improve office operations.
• Other duties as required.

Benefits

• Medical, dental, vision, disability, and life & accident insurance.
• 401K matching.
• Pre-tax spending accounts.
• Employee discount programs.
• Hybrid/Flexible schedules.
• Paid family leave.
• Paid vacation.
• Backup child and elder care.
• Employee assistance program.
• Reimbursement for professional licenses, associated renewals, and exam fees.
• Specialized in-house career development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree