Office & Operations Coordinator

MERU • New York, NY

112d

About The Position

The Office & Operations Coordinator will oversee the day-to-day operations of the New York office, ensuring a professional, productive, and welcoming environment. This role involves managing inventory, coordinating with building management, maintaining office cleanliness, and supporting office culture through team events. The coordinator will also provide logistical support for partners and senior leaders, assist with travel planning, and support the onboarding of new hires.

Requirements

• Bachelor’s degree preferred, or equivalent work experience
• 2+ years of experience in office management, operations coordination, or administrative support
• Strong organizational and multitasking skills with attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint); experience with scheduling and expense systems a plus
• Professional demeanor, proactive problem-solving skills, and ability to maintain confidentiality

Responsibilities

• Oversee day-to-day operations of the New York office, ensuring a professional, productive, and welcoming environment
• Manage inventory and place weekly/monthly orders for office and kitchen supplies, including coffee and snacks
• Receive and distribute office deliveries
• Serve as the main liaison with building management for repairs, maintenance, and service requests; input and track work orders as needed (BuildingEngines platform)
• Coordinate with building staff to issue ID badge cards for new hires and manage access for employees
• Maintain cleanliness, organization, and functionality of common areas, meeting rooms, and shared spaces
• Partner with IT (Ripple) to ensure office equipment (printers, AV, Wi-Fi) is functioning properly and support new hire equipment setup
• Ensure compliance with building and firm safety protocols, including security access, visitor logs, and emergency procedures
• Support office culture by coordinating team events, celebrations, and engagement initiatives
• Track and reconcile office-related expenses in partnership with finance
• Provide scheduling, calendar, and logistics support for partners and senior leaders
• Coordinate meetings, including agendas, logistics, etc.
• Assist with travel planning and expense processing
• Support onboarding of new hires in collaboration with the PD and recruiting teams
• Assist with planning and execution of internal events and client-facing functions
• Partner with the operations team on firm-wide initiatives and process improvements
• Maintain accurate records and documentation for office and administrative processes
• Provide ad hoc operational and administrative support across departments as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree
• Number of Employees: 11-50 employees