Office Operations Coordinator - Lifestyle & Entertainment

McClatchy • New York, NY

126d • $65,000 - $80,000 • Hybrid

About The Position

The Office Operations Coordinator requires a reliable and detail-oriented individual to ensure the smooth daily functioning of our Manhattan office. This role requires a proactive individual who can balance multiple responsibilities, provide excellent internal support, and maintain a professional and efficient workplace environment. This position will be on-site at the New York City physical office and studio. The anticipated base pay range for this position is between 65k and 80k annually. Individual base pay may vary within that range depending on job-related knowledge, skills, experience, relevant education, department equity, training, geography, and local wage and hours laws.

Requirements

• Track record for innovation, learning and using new skills and technology, especially AI.
• Ability to prioritize and to work under and meet short- and long-deadlines in a fast-paced, data-driven work environment and to accurately fact-check information.
• Excellent interpersonal, problem solving, organizational and team player skills.
• Excellent communication and active listening skills.
• Ability to interact professionally and build relationships and develop sources with a diverse array of people.
• Ability to work well, be professional and courteous with a variety of editors, staff at all levels, and the public.
• Computer proficiency (MS Office, Digital editing, web search, databases).
• Ability to work a flexible schedule that may include nights and weekends.
• Regular and reliable attendance.

Nice To Haves

• Prior experience in office coordination, facilities, or administrative operations preferred.
• Should be comfortable troubleshooting basic technology/connectivity issues.

Responsibilities

• Manage inventory, order supplies, and oversee vendor relationships.
• Coordinate incoming and outgoing mail, packages, and courier services.
• Troubleshoot and escalate internet or connectivity issues, liaising with IT vendors when necessary.
• Serve as the primary liaison with building management/landlord for repairs, maintenance, and access.
• Oversee conference room and office space scheduling to optimize usage.
• Distribute office operations updates and announcements to staff.
• Provide onsite assistance for employees and leadership to maintain a productive workplace.
• Other duties as assigned by management.

Benefits

• Healthcare coverage for employees and their families.
• Financial protection from expected and unexpected expenses.
• Multiple no-cost wellness resources.
• Coverage for pets.
• 401(k) with employer match.
• Competitive paid time off and corporate holidays.
• Variety of mental health benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Publishing Industries
• Education Level: Bachelor's degree