Office Operations Assistant

Defense Holdings, Inc. • Jacksonville, FL

17h • Hybrid

About The Position

Defense Holdings, Inc. (DHi) is seeking an Office Operations Assistant to support daily office operations, manage administrative tasks, and ensure smooth workflow across departments. The ideal candidate will assist with scheduling, document management, office coordination, and cross-functional support.
This role requires strong organizational skills, attention to detail, and the ability to handle multiple responsibilities efficiently.

Requirements

• High school diploma; Associate or Bachelor’s degree preferred.
• 1–3 years of experience in office operations, administrative support, or similar roles.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational, multitasking, and communication skills.
• Ability to manage confidential information responsibly.
• Must be eligible to work in the United States.
• Ability to obtain and maintain security clearance may be required.

Nice To Haves

• Experience in corporate or defense-related office environments.
• Familiarity with office management systems, scheduling, and workflow tools.

Responsibilities

• Assist in day-to-day office management and administrative tasks.
• Maintain office supplies, equipment, and overall workspace organization.
• Support scheduling, meetings, and internal communications.
• Coordinate office activities to ensure seamless operational workflow.
• Implement and support office procedures and process improvements.
• Maintain organized records and documentation for office operations.
• Assist in preparing reports, presentations, and operational summaries.
• Ensure compliance with internal policies and standard operating procedures.
• Work with multiple departments to support office needs.
• Assist leadership in identifying operational efficiencies and improvements.
• Participate in cross-departmental projects and initiatives.

Benefits

• Competitive base salary (commensurate with experience)
• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO) and Holidays
• Life and Disability Insurance
• Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees