Office Operations and Culture Coordinator

GoodApple-posted 9 days ago
Full-time • Entry Level
Onsite • New York, NY
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Good Apple is seeking a dedicated and versatile Office Operations and Culture Coordinator to oversee the daily operations of our New York City office. This role will be pivotal in creating a welcoming and efficient environment for our employees, clients, and partners. The Office Manager will act as a handle a variety of tasks including operational duties, receptionist duties, deliveries, food orders, event planning, HR administrative support, and acting as the main point of contact for the NYC office location.

  • Serve as the primary point of contact for all office-related needs, proactively addressing issues and ensuring a smooth and efficient workflow.
  • Manage vendor relationships specific to office operations (e.g., catering, IT support, cleaning services), negotiating contracts and ensuring high-quality service delivery within budget.
  • Oversee office supplies and equipment, implementing efficient inventory management systems to ensure availability and cost-effectiveness.
  • Manage and maintain the physical office space, ensuring a well-organized, aesthetically pleasing, and functional environment that aligns with Good Apple’s brand and culture.
  • Assist with HR administrative tasks including tracking performance review submissions, organizing HR meetings & trainings, and managing platform access.
  • Coordinate travel and other logistics related to conference attendance, client meetings, and company off-sites for attending employees.
  • Maintain accurate and up-to-date org charts to ensure proper team reporting structure and total company visibility.
  • Contribute to special projects and initiatives as assigned by the HR leads.
  • Greet and direct visitors, ensuring a professional and welcoming reception area.
  • Answer and manage incoming calls, taking messages and directing inquiries appropriately.
  • Handle mail and deliveries, ensuring timely distribution.
  • Coordinate food orders for meetings and events.
  • Manage incoming and outgoing deliveries.
  • Assist with planning and executing office events, meetings, and internal initiatives, fostering a positive and collaborative company culture.
  • Lead volunteer opportunities for NYC office
  • Act as the go-to person for all inquiries and needs related to the New York City office.
  • Bachelor's degree in Business Administration, or a related field with a GPA of 3.0 or higher OR equivalent work experience.
  • Experience or working knowledge of Excel; Google Docs, Sheets, & Slides.
  • Excellent communication skills, both written and verbal.
  • Highly organized with exceptional attention to detail and the ability to manage multiple priorities simultaneously.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Flexible, adaptable, and able to thrive in a dynamic and fast-paced work environment.
  • Relentless in their ability to make things happen while exhibiting deep care for each person who walks through the door.
  • Experience with receptionist duties, vendor management, and event planning is a plus.
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