Office Operations Administrator

A Family of Brands•Durham, NC

13d

About The Position

The Operations Administrator (OA) is responsible for ensuring that all administrative, scheduling, and clerical functions are performed in accordance with company guidelines. The OA is responsible for scheduling and coordinating leads, installations, customer services, management reports, accounting functions, etc. In locations with more than one OA, one may function as the “go-to” person for administrative matters when the Regional Manager or Regional Operations Manager is out of the office.

Requirements

Applicant must have a minimum of two years’ experience in customer/client services, call center, help desk, or other applicable service related industries.
Good problem-solving skills are required.
Must be competent in the use of technology and be able to function proficiently in our IT systems
Must be well organized and have the ability to think on your feet.
Must be proactive in your approach to managing customer interactions, customer expectations, and be able to work within the organization to provide the customer win-win solutions.
Lastly, the OA must have great business sense and judgement.

Nice To Haves

experience with Excel a plus

Responsibilities

Execution of the “JUMP” program to ensure customer communication is maintained throughout the project
Main point of contact for the customer in handling a question or problem
Keep the customer updated with timely and frequent information about progress on the project
Facilitate customer resolutions by bringing together the appropriate GDI personnel
Maintain the Production Log
Review new contracts for accuracy and completeness. All new contracts should be booked within 1 day of contract signing.
Handling ATCs and cancellations
Review and/or perform all accounting functions including: A/R, A/P, monthly, quarterly, yearly, checking account, financing paperwork, etc.
Employee personnel and payroll information
Other duties may be assigned