Office of Global Engineering Leadership Administrative Coordinator

University of Maryland•College Park, MD

17d

About The Position

The A. James Clark School of Engineering at the University of Maryland catalyzes high-quality research, innovation, and learning, preparing our students to create innovations that will address the 21st century Grand Challenges (e.g., energy, environment, security, and human health) and improve the human condition. The Clark School is dedicated to leading and transforming the engineering discipline and profession, accelerating entrepreneurship, and transforming research and learning activities into innovations that benefit millions. The Office of Global Engineering Leadership assists all engineering students with global and experiential learning opportunities. The Administrative Coordinator is an integral member of the Global Engineering Leadership team.

Requirements

Bachelor’s degree from an accredited college or university.
One (1) year of professional administrative or coordinator experience.
Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.
Knowledge of best practices in organization, administration, and customer service.
Knowledge of proper protocol in dealing with confidential information.
Skill in oral and written communication.
Skill in the use of Microsoft Office and Google Workspace (Docs, Sheets, Slides, Forms, etc.)
Ability to interpret and apply policies, procedures, regulations, and laws.
Ability to multitask while demonstrating a commitment to customer service.

Nice To Haves

Higher Education Experience: 2+ years of experience in a higher education setting, specifically within student affairs, academic advising, or global programs
Financial & Data Management: Prior experience managing grants, processing travel reimbursements, or performing basic data management
Specialized Software: Working knowledge of university-specific systems such as Concur, Workday, SIS, and TerraDotta
Web & Outreach: Experience with basic website maintenance and managing professional social media or newsletter platforms

Responsibilities

Financial Administration: Manage financial processes for student organizations, including MESO grants, Giving Day donations, and procurement; ensure strict compliance with Federal, State, and University policies.
Travel Oversight: Lead the travel coordination process (Concur) for student organizations and experiential programs, ensuring adherence to University travel regulations.
MESO Coordination: Administer the MESO recognition process, maintaining the website and tracking organization eligibility, progress, and benefit usage.
Event Logistics: Support the Program Manager in executing MESO events, training sessions, and the annual Student Org Fair.
Campus Liaison: Partner with SORC and the SGA to help engineering organizations navigate campus-level funding and resources.
Student Engagement: Act as a “Student Involvement Ambassador,” connecting students to experiential opportunities within the Clark School and its affiliates.
Transcript Processing: Manage the receipt, tracking, and preparation of study abroad transcripts for the Registrar’s Transfer Credit Services, ensuring accuracy and accreditation compliance.
Exchange Workflow: Coordinate course permission requests for incoming international engineering exchange students.
Course Evaluations: Administer the study abroad course evaluation workflow and database; identify efficiencies to improve processing timelines.
Communications: Manage the weekly Engineering FYI student newsletter and serve as the primary point of contact for shared office email accounts.
Web Management: Maintain the Office of Global Engineering Leadership website, ensuring content accuracy and developing student resource pages.
Office Travel & Procurement: Administer Concur travel for Office of Global Engineering staff, faculty, and contractors; manage office supplies, event catering, and suite-shared expenses (e.g., contracts and encumbrance tracking).