Office Manager

Habitat for Humanity • Washington, DC

330d • $28 - $32

About The Position

Habitat for Humanity of Washington, D.C. & Northern Virginia (Habitat DC-NOVA) seeks a hardworking individual to join our team as Office Manager. Based in our NOVA office, the Office Manager will be scheduled to work Monday - Friday, with the possibility of working remotely one day per week. The Office Manager is an important member of the team providing consistent support to each department, the President & CEO, and Habitat DC-NOVA Board of Directors, while managing all aspects of running our two offices. This position requires a positive attitude, effective organization and time-management skills, and an affinity for working with diverse groups of people in a fast-paced work environment.

Requirements

• A dedication to our mission of creating affordable housing in the District of Columbia and Northern Virginia.
• BA required with 2 - 3 years of experience in managing a fast-paced office.
• Project management skills.
• Highly developed written and oral communication skills.
• Advanced experience in Microsoft Windows including Word, PowerPoint, Excel, SharePoint and Outlook.
• Proven ability to work independently as a self-starter.
• Ability to juggle multiple projects at once and prioritize based on staff / organizational needs.
• Ability to work with sensitive and confidential information.
• Ability to maintain confidentiality in all aspects of the job.
• Ability to exercise excellent judgment in representing the organization.
• May require sitting or standing for long periods of time.
• Must be able to lift up to 30lbs.

Responsibilities

• Manage all office systems, including phone systems, incoming mail, and office supplies inventory.
• Set up and manage in person and online meetings.
• Track, maintain and distribute staff and vendor contact lists.
• Manage email, general distribution lists, and calendar of President & CEO and Habitat DC-NOVA Board of Directors.
• Ensure all office systems and procedures are well designed, maintained and documented.
• Serve as lead person in office purchasing, office contracts, parking and all vendors.
• Handle minor technical trouble-shooting around office equipment.
• Assist with employee onboarding and exit, and other Human Resources requirements.
• Review and edit documents, reports and other projects as needed.
• Maintain and organize all organization wide forms.
• Assist VP of Operations and Controller with collecting documentation on vendor and credit receipts.
• Identify opportunities for process and office management improvements, and design and implement new systems.
• Make travel arrangements for employees.
• Assist with compiling and presenting board packet.
• Respond to a variety of staff information requests related to office operations.
• Other duties as assigned.

Benefits

• Healthcare benefits
• Vision benefits
• Dental benefits
• Life and disability insurance
• Retirement savings plan with an employer contribution
• Generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: Bachelor's degree
• Number of Employees: 501-1,000 employees