Office Manager

Taymax Group-posted 2 months ago
Entry Level
Salem, NH
1,001-5,000 employees
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We’re seeking a highly organized and proactive Office Manager / Administrative Coordinator to support our team and help keep our operations running smoothly. The ideal candidate is a multitasker who thrives in a dynamic environment, loves planning and organizing, is detail oriented, and takes pride in keeping things running efficiently behind the scenes.

  • Oversee day-to-day office operations to ensure an efficient, welcoming, and productive workspace.
  • Maintain office supplies, equipment, and vendor relationships.
  • Serve as the first point of contact for visitors, phone calls, and general inquiries.
  • Manage and maintain executive calendars, including scheduling meetings, appointments, and conference calls.
  • Prepare correspondence, reports, and meeting materials.
  • Handle confidential information with discretion.
  • Book domestic and international travel arrangements, including flights, hotels, ground transportation, and itineraries.
  • Anticipate and resolve travel-related issues quickly and efficiently, sometimes requiring after-hours or weekend availability.
  • Work within several different travel-related platforms, including but not limited to: Concur, airline/hotel/car rental websites, etc.
  • Process expense reports as needed.
  • Coordinate on-site and off-site meetings, conferences, events, and team gatherings.
  • Arrange logistics such as venues, catering, materials, and A/V support.
  • Greet visitors and ensure a positive, professional office experience.
  • Manage incoming calls, emails, and mail distribution.
  • Support internal communication across departments.
  • Proven experience as an Office Manager, Executive Assistant, or Administrative Assistant (3+ years preferred).
  • Strong organizational and multitasking skills with exceptional attention to detail.
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.
  • Extensive experience booking travel and managing complex schedules.
  • Excellent written and verbal communication skills.
  • Positive attitude, professional demeanor, and a team-oriented mindset.
  • Adaptability and a willingness to manage shifting priorities, often assisting with ad-hoc projects in a fast-paced environment.
  • Ability to work effectively and creatively to achieve desired outcomes within established budgetary constraints.
  • Must be able to drive as needed locally; position may require occasional travel to meetings, conferences, or for training.
  • Collaborative, supportive, fast-paced and fun work environment.
  • Opportunities to take ownership and make an impact.
  • Competitive compensation and benefits package.
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