Office Manager

YMCA • Saratoga Springs, NY

259d • $21 - $24

About The Position

This position supports the work of the SRYMCA, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Office Manager is a key member of the YMCA's Association Services team, responsible for ensuring smooth day-to-day operations, supporting executive leadership, and serving as the primary administrative contact for Association Services. This role requires a highly organized, proactive, and detail-oriented professional who thrives in a mission-driven environment and is committed to upholding the YMCA's core values of caring, honesty, respect, and responsibility.

Requirements

• Bachelor's degree, preferred.
• Minimum of 2 years of experience in an administrative, executive support, or project coordination role.
• Familiarity with BoardEffect is a plus.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Exceptional written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• High level of discretion and professionalism in handling sensitive information.
• Commitment to the mission and values of the YMCA.

Responsibilities

• Serve as the primary administrative contact for Association Services leadership.
• Manage BoardEffect, ensuring timely and accurate uploading of all Board and committee materials.
• Coordinate logistics for monthly Board and committee meetings, including scheduling, calendar management, room setup, and AV needs.
• Prepare and distribute agendas, meeting minutes, and correspondence for Board and committee members.
• Maintain accurate records of Board and committee rosters, terms, and attendance.
• Oversee daily office operations, including supply management, inventory control, and vendor coordination.
• Maintain office equipment and coordinate repairs or replacements as needed.
• Answer and direct incoming calls; greet and assist visitors.
• Manage incoming and outgoing mail and packages.
• Maintain digital and physical filing systems in compliance with data retention and confidentiality policies.
• Draft, proofread, and format internal and external communications.
• Create professional presentations, reports, and other materials as requested.
• Manage meeting and conference room calendars.
• Organize and schedule meetings and appointments as needed.
• Support planning and logistics for biannual training workshops, staff events, and retreats.
• Assist with onboarding and orientation for new Association staff.
• Maintain employee and volunteer records in accordance with YMCA policies.
• Serve as a liaison between departments to ensure smooth communication and workflow.
• Promote a welcoming and inclusive office culture aligned with YMCA values.
• Assist in the coordination of the YMCA event logistics.

Benefits

• Medical, Dental and Vision Coverage.
• Life Insurance (Paid 100% by the SRYMCA).
• Short and Long-Term Disability Insurance (Paid 100% by the SRYMCA).
• FREE association-wide family membership.
• 401(a) and 403(b) retirement accounts.
• All eligible employees receive the SRYMCA's retirement contribution of 12% of their biweekly gross earnings.
• Discounts on childcare services, including summer camp.
• 20% discount on program classes for the employee and dependents (subject to availability during regular registration periods).
• 40% discount on childcare services and Day Camps (limited number of discounted slots may be available, depending on enrollments).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Social Assistance
• Education Level: Bachelor's degree