Office Manager

University of Pittsburgh • Pittsburgh, PA

382d • $48,006 - $53,331

About The Position

The Office Manager at the University of Pittsburgh plays a crucial role in ensuring the smooth operation of the Philanthropic & Alumni Engagement (PAE) office. This position involves supervising student employees, managing various administrative tasks, and coordinating facility operations, all while supporting the university's mission in education, research, and healthcare.

Requirements

• Bachelor's Degree required.
• Minimum of 2 years of relevant experience in administrative support or office management.
• Ability to recruit, train, and supervise student employees effectively.
• Strong organizational skills and attention to detail.

Nice To Haves

• Experience in a higher education environment.
• Familiarity with inventory management systems.
• Proficiency in using SharePoint for documentation management.

Responsibilities

• Supervise and train student employees, including recruitment, performance monitoring, and providing support.
• Manage inventory and ensure adequate supplies for the office and kitchen.
• Act as the primary contact for facility maintenance issues and coordinate resolutions with maintenance staff.
• Oversee front desk operations, including answering calls and managing mail distribution.
• Coordinate logistical support for events, including setup and cleanup of meeting spaces.
• Process and manage alumni account updates and documentation.
• Serve as a liaison with external facilities and vendors to ensure smooth operations.

Benefits

• Health insurance coverage.
• Retirement plans.
• Paid time off including holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Bachelor's degree