Office Manager

Doorloop-posted 10 months ago
Full-time • Entry Level
Miami, FL
Furniture, Home Furnishings, Electronics, and Appliance Retailers
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DoorLoop is a high-growth technology (PropTech) company with offices in the US (Miami) and Israel (Tel Aviv). We help property managers and owners make more money, get organized, and grow with easy-to-use, secure, and reliable, all-in-one property management software. DoorLoop prides itself on being People First. We are a Certified Great Place to Work, are Forbes America's Best Startup Employers in 2024 & 2025, and are proud to have our team rate us a 4.9/5 on Glassdoor. DoorLoop is hiring an Office Manager to join our A-team in Miami Beach. In this role, you will oversee all aspects of office operations, ensuring a clean, organized, and welcoming environment. You will coordinate events and activities to foster a positive workplace culture, and work closely with the team to ensure all office needs are met. This is a key role that will help cultivate an employee-first environment while ensuring that every visitor, candidate, and supplier receives an exceptional experience. The ideal candidate is proactive, organized, and thrives in a fast-paced environment.

  • Oversee day-to-day office operations, ensuring a clean, organized, and welcoming environment.
  • Manage vendor relationships, contracts, and supplies to avoid interruptions in service.
  • Anticipate and resolve facility issues, ensuring they are addressed within one day.
  • Create a positive office culture by understanding and addressing employee needs and promoting inclusivity.
  • Welcome candidates, visitors, and suppliers, ensuring they have an exceptional experience.
  • Partner with HR and other departments to improve employee engagement and satisfaction.
  • Plan and execute company events, ensuring high satisfaction and alignment with company goals.
  • Manage travel arrangements, meetings, and events with accuracy and attention to detail.
  • Maintain budgets and meet deadlines for all events and logistics.
  • Proven experience in office management.
  • Strong organizational and time management skills with a track record of meeting deadlines.
  • Excellent communication and interpersonal skills, with the ability to manage relationships across all levels.
  • Experience managing budgets and negotiating with vendors is a plus.
  • A 'can-do' attitude and willingness to tackle hands-on tasks (e.g., assembling furniture or troubleshooting technology).
  • Ability to work independently and manage multiple tasks in a fast-paced environment.
  • Unlimited paid time off: take unlimited personal, sick, and vacation days.
  • 401(k): plan for retirement with 4% matching and instant vesting.
  • Medical, dental, and vision insurance: we offer full medical coverage for employees through United Healthcare and full dental and vision coverage through Guardian, with 25% coverage for dependents across all plans.
  • Life insurance: $100,000 policy fully covered by DoorLoop.
  • Disability insurance: short- and long-term disability insurance fully covered by DoorLoop.
  • Paid parental leave: paid maternity and paternity leave for birth and adoption.
  • Monthly stipend: a dedicated budget for work-related expenses.
  • Best-in-class equipment: Get a company laptop and all the top-tier tools to set you up for success.
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