Office Manager

Acumen, LLC-posted 3 months ago

$72,000 - $82,000/Yr

Full-time

Los Angeles, CA

251-500 employees

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The Office Manager is responsible for the efficient functioning of the office through a range of administrative, financial, facilities, and managerial tasks. This position designs, implements, monitors, and revises office policies and procedures to ensure efficient operations within the company. This position also offers opportunities to mentor and manage junior employees. This is a dynamic role that would be best-suited for someone with a can-do attitude who can wear many hats. The role includes ensuring effective communication between team members, other Acumen teams, and Acumen leadership. The role also includes providing overall support for Acumen employees, and directing them to the appropriate avenue for their needs. The Office Manager role is particularly suited for critical thinkers who are able to see the big picture of running an office, while also being able to hone in on individual issues before they develop into larger problems. The role is suited for individuals who are interested in and skilled at office operations, and able to serve as a mentor for junior employees while balancing a large workload with a variety of skillsets required.

Execute large-scale events with support from the Events Planning Committee
Promote and maintain team cohesion, allocate and manage tasks and resources, and mentor, motivate, develop, and manage the performance of junior employees
Design, implement, monitor, and revise office policies, procedures, and standards
Coordinate with Finance to determine quarterly expense projections, schedule expenditures, analyze variances, and take corrective action
Play an integral role in emergency planning and evacuations, serving as lead Floor Warden and ensuring building safety training is up to date for all employees
Maintain company apartment, coordinating cleanings and key checkout/return
Actively ensure employees and work comply with company policy and applicable laws and regulations
Perform general administrative duties such as copying, faxing, filing, sorting mail, answering/screening incoming calls
Thoroughly clean offices, conference rooms, classrooms, kitchens, and other common areas
Maintain storage areas and cleaning equipment, materials, and supplies in a safe and orderly manner
Maintain full asset inventory and provide annual Statement of Values to finance
Respond promptly and independently to requests for basic office maintenance, repairs, supplies, and cleaning needs from employees
Proactively inspect the building, offices, and common areas and report any safety, sanitation, fire hazards, or other issues to the Facilities Manager
Set up, arrange, and move equipment, furniture, etc., for employee workstations and company events
Manage and coordinate multiple project schedules to facilitate timely achievement, accuracy, and completeness of results
Monitor suite security/building systems as 1st POC
Perform basic troubleshooting, computer equipment replacement, and escalation of issues to the appropriate IT staff member
Perform other duties as assigned

Bachelor’s degree or equivalent relevant experience
5 years of work experience in an administrative/office management role
3 years of leadership experience
Excellent organizational skills, attention to detail, and communication
Adept at Microsoft Office Suite
Proficient in prioritizing tasks, exercising sound judgment, and meeting deadlines in a fast-paced environment
Able to thrive in an environment with high levels of responsibility as a self-starter
Strong interest in running an office, and enjoy playing a supportive role
Strong leadership and managerial skills
Skilled in demonstrating critical thinking and problem-solving
Experienced in recruiting, training, and mentoring employees
Able to work occasional evenings and weekends, on call 24/7 for office emergencies
Adept at enforcing department and company policies, workflow, and operating procedures
Skilled in budget management and managing service contract requirements
Able to meet the physical demands of facilities work, including standing, walking, and lifting heavy objects of at least 25lbs
Able to perform basic appliance maintenance and repairs
Punctuality and daily onsite presence mandatory

Interest in health and social policy
Commitment to developing and sustaining office culture

$72,000 - $82,000 a year

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