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About the position
For over 25 years, G&A Partners has been helping entrepreneurs grow their businesses, take better care of their employees, and enjoy a higher quality of life by providing proven HR solutions and technology. G&A Partners' client is currently seeking a Office Manager to join its team in The Woodlands, TX. The Office Manager plays a pivotal role in supporting the senior leadership of our client. This position is responsible for managing the day-to-day administrative tasks, ensuring efficient communication, and facilitating smooth operations within the executive office and organization as a whole. The ideal candidate will be a proactive problem solver with exceptional organizational skills and a keen attention to detail. They will handle confidential information with discretion, represent the executive team with professionalism, and be adept at managing multiple priorities in a fast-paced environment.
Responsibilities
- Manage and maintain executives' schedules, appointments, and travel arrangements
- Act as the primary point of contact between the executives and internal/external stakeholders/clients
- Prepare and edit correspondence, communications, presentations, and other documents
- Organize and attend meetings, ensuring that agendas are prepared, and minutes are taken and distributed
- Conduct research on behalf of executives for various projects and initiatives
- Assist with budget preparation and expense reports for executive leadership
- Handle sensitive information with the highest degree of integrity and confidentiality
- Assist with or lead special projects as assigned, ensuring timelines and objectives are met
- Liaise with internal departments and external organizations at the executive level
- Lead various HR projects and initiatives
Requirements
- Bachelor's degree in business administration or related field preferred
- Minimum of 5 years of experience supporting C-Level Executives as well as office management
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong verbal and written communication skills
- Ability to multitask and prioritize tasks effectively
- Discretion and confidentiality are paramount
- Proactive mindset with a problem-solving attitude
