Office Manager

Alliance Residential Company•Atlanta, GA

23h

About The Position

What You Will Do: Support Senior Level Executive and other applicable staff within assigned departments. Provide administrative support and services essential to the mission of the Company and the day-to-day operations of team. Manage receipts and expenses for team members as necessary; submit expense reports on behalf of department leaders. Plan and coordinate daily schedules, travel schedules, meetings and other event. Draft and coordinate documents, contracts, and other administrative paperwork. Maintain, organize and update files, report, distribution lists, organizational charts and other information. Organize and coordinate office space issues. Maintain current knowledge of all Company-wide policies, practices and procedures. Provide general administrative support and reception services at assigned office(s). Oversee acquisition, distribution and storage of company supplies and support services, including mailing, printing and copying, cleaning and maintenance. Manage relationships with vendors for equipment, supplies, materials, services and products. Ensure front office and conference rooms are clean and ready for use by internal staff, clients and other guests. Coordinate conference room booking schedules; prioritize and identify competing demands for conference room space. Process incoming correspondence and deliveries, prioritize and determine disposition of same. Direct mail to appropriate internal staff. Coordinate outbound mailings to other offices and/or worksites. Provide telephone and personal reception services at corporate office. Arrange for and schedule necessary maintenance with property management and building maintenance professionals, as necessary. Identify opportunities for cost savings, better efficiencies and other improvements in administration of offices and business supplies. Any other job duty, as assigned. What You'll Need To Succeed: Ability to efficiently operate software’s such as Excel, Word, and PowerPoint. Ability to exercise confidentiality and trustworthiness. Exemplary customer relations and communication both in person and via phone/email Ability to operate basic office equipment including copiers, fax machines, filing cabinets, enter data into a computer, and create printed reports. Possess basic bookkeeping knowledge and perform intermediate mathematical functions. Ability to work a schedule during normal hours and that may be other than Monday-Friday, 8-5. Work in excess of 40 hours per week is likely. What You Will Receive: Professional and upbeat work environment Competitive compensation and incentives Generous paid time off including vacation, sick, holiday, birthday and volunteer time Low Premiums for Medical, dental and vision coverage; including access to telemedicine Paid parental leave for eligible new parents Flexible spending account Health saving account with Company match Company-paid life insurance Short- and long-term disability coverage

Requirements

Ability to efficiently operate software’s such as Excel, Word, and PowerPoint.
Ability to exercise confidentiality and trustworthiness.
Exemplary customer relations and communication both in person and via phone/email
Ability to operate basic office equipment including copiers, fax machines, filing cabinets, enter data into a computer, and create printed reports.
Possess basic bookkeeping knowledge and perform intermediate mathematical functions.
Ability to work a schedule during normal hours and that may be other than Monday-Friday, 8-5.
Work in excess of 40 hours per week is likely.

Responsibilities

Support Senior Level Executive and other applicable staff within assigned departments.
Provide administrative support and services essential to the mission of the Company and the day-to-day operations of team.
Manage receipts and expenses for team members as necessary; submit expense reports on behalf of department leaders.
Plan and coordinate daily schedules, travel schedules, meetings and other event.
Draft and coordinate documents, contracts, and other administrative paperwork.
Maintain, organize and update files, report, distribution lists, organizational charts and other information.
Organize and coordinate office space issues.
Maintain current knowledge of all Company-wide policies, practices and procedures.
Provide general administrative support and reception services at assigned office(s).
Oversee acquisition, distribution and storage of company supplies and support services, including mailing, printing and copying, cleaning and maintenance.
Manage relationships with vendors for equipment, supplies, materials, services and products.
Ensure front office and conference rooms are clean and ready for use by internal staff, clients and other guests.
Coordinate conference room booking schedules; prioritize and identify competing demands for conference room space.
Process incoming correspondence and deliveries, prioritize and determine disposition of same.
Direct mail to appropriate internal staff.
Coordinate outbound mailings to other offices and/or worksites.
Provide telephone and personal reception services at corporate office.
Arrange for and schedule necessary maintenance with property management and building maintenance professionals, as necessary.
Identify opportunities for cost savings, better efficiencies and other improvements in administration of offices and business supplies.
Any other job duty, as assigned.

Benefits

Professional and upbeat work environment
Competitive compensation and incentives
Generous paid time off including vacation, sick, holiday, birthday and volunteer time
Low Premiums for Medical, dental and vision coverage; including access to telemedicine
Paid parental leave for eligible new parents
Flexible spending account
Health saving account with Company match
Company-paid life insurance
Short- and long-term disability coverage

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