Office Manager - Atlanta

SouthState Bank•Atlanta, GA

23h•Onsite

About The Position

The SouthState story is one of steady growth, deep community roots, and an unwavering commitment to helping our customers move forward. Since our beginnings in the 1930s to becoming a trusted financial partner across the South and beyond - we are known for combining personal relationships with forward-thinking solutions. We are committed to helping our team members find their success while maintaining the integrity of our values: building trust, fostering lasting relationships and pursuing excellence. At SouthState, individual contributions are recognized, potential is cultivated and team members are inspired to achieve their greater purpose. Your future begins here! It is the responsibility of the Office Manager to take ownership of all tasks and challenges that they encounter in the operation of their assigned position. The Office Manager supports the Atlanta Division by managing the Prominence Tower and Marietta office Administrative Teams and ensuring that all functions of the office run smoothly.

Requirements

Five or more years of experience in high-level administrative support position with prior office administration experience and/or related responsibilities.
Public Notary
Exceptional written and verbal communication skills
Strong organizational and time optimization skills
Ability to manage highly confidential information with discretion
High emotional intelligence and presence
Advanced proficiency in Microsoft Office with a focus on Word, Excel, and Outlook

Nice To Haves

Some college with a focus on business administration

Responsibilities

Manages the administrative staff and reception desk including hiring, onboarding, cross-training, coaching, and performance management to ensure team and individual development.
Maintain employee records, review and approve payroll/PTO and coordinate holiday reception coverage.
Oversee support to multiple lines of business and collaborate with business leaders to fulfill support and marketing needs.
Facilitate onboarding and technical assistance to employees with no onsite management/administrative support.
Oversee conference room/hotel office management, facilitate onsite assistance with Board & Executive Committee meetings, and other incoming employee meetings.
Provide team resources for support, planning, and coordination of client events, off-site events, team building or employee recognition events.
Manage all aspects of space management and office operations, employee building access/parking, supplies/inventory, and vendor relationships.
Work with property management regarding maintenance requests and to ensure compliance with safety standards.
Monitor expenses and invoices to ensure cost effectiveness, accountability, and adherence to company policy.
Facilitate vendor, sponsorship, and Advisory Board invoicing.
Identify inefficiencies, develop and implement administrative policies and procedures to streamline workflows and improve administrative service levels.
Take ownership of all tasks and challenges that they encounter in the operation of their assigned position.