Office Manager (New York Hub)
About The Position
Our office hubs - starting in New York City and San Francisco - are becoming central to how our distributed team connects and creates, and we're opening the doors to our biggest space yet - a brand new 7,000 sq ft hub in the heart of Flatiron. As our first Office Manager, you'll be the heartbeat of our NYC Hub: part operations pro, part experience designer, and part community builder. Roboflow's hubs have quickly become one of the most-loved parts of our culture. They're places for raccoons (our affectionate nickname for teammates) to gather, create, and collaborate IRL. As our first New York Office Manager, you'll be the heartbeat of this new hub and the architect of how it comes to life. You'll own the setup, operations, and day-to-day rhythm of the space - ensuring it runs seamlessly, feels inspiring, and reflects our values. You'll own every detail that makes the office an inspiring, functional, and fun place to work - from space operations and vendor management to events, culture moments, and team onboarding. You'll also partner closely with our People and Operations teams to shape how we scale our hubs as we grow across the world. You'll also help shape the playbook for how we open future offices as we continue to grow. This is an opportunity to build something foundational - to take a brand-new flagship space and make it hum with energy, warmth, and purpose. This role reports to Kate Wagner, Head of Operations, and works closely with the People Ops, Finance, and Leadership teams.
Requirements
- 1-5 years of experience in office management, operations, or hospitality at a fast-paced or startup environment
- Proven ability to organize, prioritize, and execute across multiple workstreams
- Strong communication and relationship-building skills; you make people feel seen and supported
- Experience managing vendors, budgets, and facilities logistics
- Tech-savvy: comfortable with Slack, Notion, G-Suite, Ramp, Carta, and similar tools
- Bias toward action - you fix problems before they're even noticed
Nice To Haves
- experience opening new offices or supporting multi-hub operations
Responsibilities
- Manage and elevate daily operations for Roboflow's New York City Hub - facilities, vendors, supplies, space design, and culture.
- Plan and host hub events and local team gatherings.
- Partner with People Ops on onboarding logistics, anniversary gifts, and visitor coordination.
- Act as the point of contact for building management, service providers, and vendors.
- Support broader operational projects (office buildouts, insurance renewals, procurement, inventory).
- Contribute to Roboflow's Hub Playbook as we expand into new cities and countries.
- Help build an office environment that reflects our values: Default to Open, Ship Fast, and Be Full-Stack.
Benefits
- $4,000 / year travel stipend - work anywhere, anytime, alongside teammates
- $350 / month productivity stipend for co-working, internet, or home setup
- Up to 100% health insurance coverage for you and your family
- Flexible schedule and hybrid work environment
- Unlimited PTO (2-week minimum encouraged)
- 12 weeks parental leave
- Opportunities to grow into a Hub Operations leadership role as we open new offices worldwide
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Publishing Industries
Education Level
No Education Listed
Number of Employees
11-50 employees
