Office Manager (1822) - Temporary
About The Position
Prosperity7 Ventures, a global early-stage venture capital firm, is seeking a resourceful, detail-oriented Office Manager to oversee day-to-day operations and ensure a seamless experience for our investment team, visitors, and portfolio partners. This position blends administrative excellence, operational ownership, and people-first office management. The ideal candidate is proactive, professional, and comfortable working in a fast-moving environment with founders, investors, and cross-border partners. Prior experience in venture capital, private equity, or the startup ecosystem is preferred but not required.
Requirements
- High school diploma or GED required; associate's or bachelor's degree preferred.
- Minimum of 3 years of administrative, office management, or operations experience-experience in venture capital or startups is a plus but not required.
- Strong communication skills with a professional, polished presence.
- Proficiency in Microsoft Office Suite; familiarity with SAP, Ariba, or Concur is a plus (training available).
- Demonstrated discretion, confidentiality, and sound judgment.
- Highly organized, reliable, adaptable, and able to manage multiple priorities in a dynamic environment.
- Comfortable working onsite full-time in the Palo Alto office.
Nice To Haves
- experience in venture capital or startups is a plus but not required.
- familiarity with SAP, Ariba, or Concur is a plus (training available).
Responsibilities
- Manage daily office operations including supply inventory, vendor relationships, facilities coordination, and workplace standards.
- Serve as the primary point of contact for building management, IT support, and external service providers.
- Ensure the Palo Alto office remains organized, fully stocked, and welcoming for staff and guests.
- Oversee scheduling for executives and team members across multiple time zones.
- Support travel logistics, expense reporting, and procurement through systems such as SAP, Ariba, Concur, and Microsoft Office (training provided).
- Prepare and maintain documents, spreadsheets, presentations, and confidential materials with accuracy and discretion.
- Greet founders, partners, and guests; manage meeting room setups and assist with in-office events and team gatherings.
- Coordinate onboarding logistics for interns and new hires, including IT setup, workspace preparation, and HR administration.
- Contribute to a positive, professional, and inclusive office environment.
- Provide support to the Regional Managing Director and investment team on special assignments, project tracking, and initiatives.
- Assist with basic budgeting tasks, reporting, and maintaining internal databases and documentation.
- Own ad hoc projects that improve operational efficiency and elevate the overall office experience.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Professional, Scientific, and Technical Services
Education Level
High school or GED
