Office Manager - High School Linked Learning Office (2025-26)

Oakland Unified School District • Oakland, CA

30d

About The Position

BASIC FUNCTION: Perform proficient, specialized supervisory, administrative and highly skilled office management work; organize, manage and direct the clerical functions of the assigned department; assume primary responsibility for implementing designated activities and operations of the department; provide staff training and recommend training from outside agencies; maintain official records; execute administrative policies.

Requirements

• Any combination of education, training and/or experience equivalent to: Associate's Degree (AA) plus related courses and five years of relevant experience.
• Valid California driver's license.
• Employment eligibility that may include fingerprints, Tuberculosis and/or other employment clearance.
• Proficient, specialized method of District and Department operations
• Procedures, methods, techniques, and strategies utilized in managing processes and procedures for a major District Department
• Supervisory techniques, evaluation and documentation, hiring processes and procedures
• Correct English usage, grammar, spelling, and punctuation
• Computers and other office equipment
• Superior communication and interpersonal skills using tact, patience and courtesy
• District policies, the State Education Code, and other laws, rules and regulations related to assigned duties
• Budget management, database management and systems applications (IFAS, HRS, MS Office)
• Perform a variety of proficient, specialized duties required for effective Department management.
• Provide information regarding Department, school, or District programs, procedures, activities, rules, and regulations
• Assure compliance with school and District policies and regulations
• Learn, interpret, apply, and explain laws, rules and regulations
• Observe and analyze situations accurately to determine an effective course of action
• Communicate clearly with staff, Board members, and others contacted in the course of work
• Understand and follow oral and written directions and work cooperatively with others
• Meet schedules ad time lines and maintain a safe and orderly environment
• Maintain proficient, specialized records, budgets and reports
• Utilize computer software programs efficiently and effectively
• Complete work accurately and as directed with many interruptions
• Work confidentially with discretion
• Supervise and evaluate the work of assigned staff

Responsibilities

• Perform proficient, specialized supervisory, administrative and highly skilled office management work; organize, manage and direct the clerical functions of the department; assume primary responsibility for implementing designated activities and operations of the department; provide staff training and recommend training from outside agencies; maintain official records; execute administrative policies. E
• Perform a variety of complex, diverse and supervisory clerical duties involving independent judgment and action; assign, coordinate and review work of support staff with a variety of position classifications. E
• Identify, plan and implement office administrative procedures and policies as directed. E
• Manage, assign, coordinate, review and evaluate work of support staff. E
• Complete primary clerical assignments as assigned where knowledge, judgment and discretion are critical. E
• Resolve complaints and handle emergency situations. E
• Research and facilitate routine inquiries and refer inquiries to appropriate sources for consideration and action. E
• Coordinate, analyze and organize office operations and procedures such as data entry, book-keeping, monitoring department budgets, preparing timesheets, composing correspondence, filing, requisitioning of supplies, and other assigned duties. E
• Interact regularly with employees, community members and representatives of organizations. E
• Supervise one or more support staff employees; provide overall direction, coordination and evaluation of the department; perform supervisory responsibilities in accordance with the District's policies and applicable laws; interview, hire and train employees; plan, assign and direct work; appraise performance; reward and discipline employees; address complaints and resolve issues. E
• Utilize personal and network computers for word processing, departmental budget management, database management and systems applications (Escape, HRS, MS Office). E
• Perform related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Associate degree