Office Manager (Onsite)

Beauty Industry Group OpCo, LLC•Culver City, CA

6d•$70,000•Onsite

About The Position

We are seeking to hire a full time Office Manager for our newly opened Los Angeles office! The Office Manager is responsible for overseeing the day-to-day operations of the Los Angeles office, ensuring a seamless, well-organized, and welcoming workplace experience. This role partners closely with People Operations, IT, Facilities, Executive Assistants, and business leaders to support employees, manage vendors, and maintain a productive, polished office environment. This is a highly visible role that serves as the heartbeat of the LA office—balancing operational excellence with hospitality, organization, and proactive problem-solving. Hours Expectation: Monday-Friday: 8:00am-5:00pm PT On call in an event of an emergency

Requirements

3–5 years of experience in office management, workplace operations, or facilities coordination, supporting a corporate or multi-department office environment
Proven ability to manage day-to-day office operations, vendors, budgets, and expense tracking with a high level of ownership and accountability
Strong organizational and time-management skills, with the ability to prioritize multiple workstreams in a fast-paced environment
Excellent communication and interpersonal skills, with a service-oriented and hospitality-forward mindset
Experience partnering cross-functionally with People Operations, IT, Executive Assistants, and business leaders
Comfortable supporting a hybrid and/or multi-location workforce and adapting to evolving office needs
Proficiency with Google Workspace, Microsoft Office, and workplace productivity tools
High attention to detail and a proactive, problem-solving approach to improving office efficiency and employee experience

Nice To Haves

Experience in a fast-growth, creative, or consumer brand environment (retail or beauty industry experience a plus)

Responsibilities

Manage daily office operations to ensure the workplace is organized, functional, and welcoming
Serve as the primary point of contact for all office-related needs for events, employees, visitors, and vendors
Greet and support leadership teams, board members, investors, and external guests, ensuring a high-quality office experience
Coordinate with Executive Assistants when senior leaders are onsite to support logistics and office readiness
Coordinate facilities management, including maintenance, repairs, cleaning services, security, and office access
Act as the main point of contact for the cleaning crew, including communication, scheduling, and quality control
Manage office vendors and service providers (utilities, supplies, catering, maintenance, water/ice machines, etc.)
In event of emergency, main point of contact in an event of an emergency
Oversee office water and ice machines, including vendor communication and service requests
Manage office inventory, supplies, and equipment (non-IT), including ordering and restocking
Oversee pantry and snack management, ensuring kitchens, meeting rooms, and common areas are consistently stocked with snacks and beverages
Manage ordering and restocking of bathroom and hygiene supplies, including soap, paper products, mints, toothpicks, feminine products, and other essentials
Ensure huddle rooms and conference rooms are properly stocked, clean, and ready for use at all times
Coordinate office breakfasts, lunches (monthly or as needed), and support Lunch & Learn sessions
Assist with planning and execution of office events, meetings, and company gatherings
Support onboarding and offboarding logistics in partnership with People Ops and IT
Manage office badging and access, ensuring new hires receive badges and guest badges are available and tracked
Ensure compliance with health, safety, and workplace policies
Partner with IT to ensure office technology, conference rooms, and shared equipment are functioning properly
Serve as the on-the-ground liaison for basic office tech or facilities troubleshooting
Create and maintain SOP documentation for office operations and workflows
Identify and implement improvements to enhance office efficiency, organization, and employee experience