Office Manager

LSSI • West Peoria, IL

18d • $18 - $20

About The Position

LSSI is growing! Come be a part of this rewarding environment, and enjoy the knowledge that you’re helping make a positive difference in the lives of others, as well as these career advantages: On-Demand Flexible Paydays for earned wages through an app called Dayforce Wallet. Competitive salary based upon relevant education, experience, and licensure. $18.00 - $20.00 hourly. Opportunity for advancement. Comprehensive benefits package for Full-Time employees includes healthcare insurance, up to 26 days of paid time off per calendar year, 11 paid holidays, sick time, 403(b) plan, Employee Assistance Program, and flexible hours. The paid training you need to learn, grow, and succeed!

Essential Functions: Manage and coordinate general office responsibilities. Using independent judgement, establish workflow processes for file and database management. Responsible for project management; planning, organizing, communicating, and delegating tasks. Interpret and make decisions regarding administrative functions and staff. Ensure new employee orientation is conducted for new hires and ensure all new hire paperwork is complete, correct, and submitted to Human Resources in a timely manner. Complete administrative tasks and clerical duties, including but not limited to filing, faxing, copying, data entry, and answering phones. Maintain confidential information and files. Complete all documentation, reports, and other data as required by management and funding sources. Provide direct supervision, training, support, review, and evaluation for assigned staff. Collaborate with other management staff in programs and network on programmatic, fiscal, organizational, and community issues. Demonstrate professional, positive behavior and carry out responsibilities with integrity, treating clients, families, other LSSI workforce members, and collaborative organizations and/or individual in a dignified, respectful, honest, and fair manner. Additional Functions/Responsibilities: Ensure company vehicles are maintained and tracked properly. Accountable for hiring, training, supervision, counseling, performance management, and terminating staff. Collaborate withthe immediate supervisor on special projects. Train, supervise, and evaluate volunteers as needed. May provide direct services or perform some of the same duties as assigned staff. Ensure reasonable measures are taken to protect confidential and/or sensitive information, as well as ensuring the security of all LSSI systems is maintained. Responsible for completing all required training assignments as well as complying with the related organizational, administrative, and programmatic policies. Perform all other duties and tasks as assigned.

Requirements

• High school diploma or equivalent required.
• Background check clearance required.
• CANTS background check clearance if required by program.
• Three (3) to five (5) years of office management experience or related work required.
• Knowledge of office organization and management required.
• Demonstrated ability to communicate in a clear, comprehensible manner, both verbally and in writing.
• Excellent organization, presentation, and pc/computer skills, including experience using Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint), along with other designated software.
• Demonstrated ability to accept responsibility, as well as the ability to effectively manage changing priorities.
• Demonstrated professionalism with the ability to work collaboratively with others.
• Demonstrate sensitivity and responsiveness to cultural differences present in both the service population and staff.
• Valid driver’s license, in good standing for the state of residency, may be required.
• Access to reliable transportation may be required.
• Auto Insurance: Valid IL statutory minimum liability insurance coverage, bodily injury, and property damage may be required.

Nice To Haves

• Two (2) years of college or equivalent preferred.

Responsibilities

• Manage and coordinate general office responsibilities.
• Using independent judgement, establish workflow processes for file and database management.
• Responsible for project management; planning, organizing, communicating, and delegating tasks.
• Interpret and make decisions regarding administrative functions and staff.
• Ensure new employee orientation is conducted for new hires and ensure all new hire paperwork is complete, correct, and submitted to Human Resources in a timely manner.
• Complete administrative tasks and clerical duties, including but not limited to filing, faxing, copying, data entry, and answering phones.
• Maintain confidential information and files.
• Complete all documentation, reports, and other data as required by management and funding sources.
• Provide direct supervision, training, support, review, and evaluation for assigned staff.
• Collaborate with other management staff in programs and network on programmatic, fiscal, organizational, and community issues.
• Demonstrate professional, positive behavior and carry out responsibilities with integrity, treating clients, families, other LSSI workforce members, and collaborative organizations and/or individual in a dignified, respectful, honest, and fair manner.
• Ensure company vehicles are maintained and tracked properly.
• Accountable for hiring, training, supervision, counseling, performance management, and terminating staff.
• Collaborate withthe immediate supervisor on special projects.
• Train, supervise, and evaluate volunteers as needed.
• May provide direct services or perform some of the same duties as assigned staff.
• Ensure reasonable measures are taken to protect confidential and/or sensitive information, as well as ensuring the security of all LSSI systems is maintained.
• Responsible for completing all required training assignments as well as complying with the related organizational, administrative, and programmatic policies.
• Perform all other duties and tasks as assigned.

Benefits

• On-Demand Flexible Paydays for earned wages through an app called Dayforce Wallet
• Competitive salary based upon relevant education, experience, and licensure.
• $18.00 - $20.00 hourly.
• Opportunity for advancement.
• Comprehensive benefits package for Full-Time employees includes healthcare insurance, up to 26 days of paid time off per calendar year, 11 paid holidays, sick time, 403(b) plan, Employee Assistance Program, and flexible hours.
• The paid training you need to learn, grow, and succeed!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED