Office Manager

MarineMax•Lake Hopatcong, NJ

About The Position

OVERVIEW: Coordinates and supervises office activities and personnel to achieve maximum expense control and productivity. P rovides clerical and administrative support for General Managers. Offers support in various areas within the company including Business Office, Title Clerk, Parts & Service, and Sales departments. Monitors policies & procedures for office activities such as filing, facilities maintenance, ordering of supplies and mail distribution. Responsible for the maintenance of office equipment and supplies. Relies on experience and judgment to plan and accomplish goals..

Requirements

Experience and judgment to plan and accomplish goals
Effective verbal and written communication skills
Ability to understand and interpret procedures, policies and guidelines

Responsibilities

Assist General Manager by carrying out administrative assignments as assigned and needed
Supervise administrative assistant, title clerk, and receptionist
Assist department managers with various Human Resource and new hire onboarding duties including pre-employment and random drug screens, assisting employees with various questions or concerns and directing them to the appropriate HR contact at Corporate
Monitor all Accounts Receivable and assist department managers with collection efforts
Monitor all Accounts Payable and assist with new vendor setup process
Prepare purchase orders, routine documents and other forms of communications
Submit check requests with backup as needed for expedited or one time payments and ensures creation and approval of purchase order
Establish work priorities, remain flexible, and efficiently respond in an effective manner to a variety of projects and demands
Efficiently respond in an effective manner to a variety of demands and projects and meet established deadlines
Represent MarineMax when communicating with persons outside the company. Always presents a good impression of the company.
Understand and interpret procedures, policies and guidelines
May supervise, train and evaluate other department clerical staff
Demonstrate effective verbal and written communication skills
Initiate and respond to written and verbal correspondence; compose, edit and distribute correspondence according to established guidelines or personal knowledge of the subject matter.
Establish and maintain good working relationships with fellow MarineMax team members as well as customers, vendors and other outside persons.
Other duties as required