Office Manager - King of Prussia, PA

Quanta Services•King of Prussia, PA

1d•Onsite

About The Position

IFS InfraSource is seeking an Office Manager to join our team. The Office Manager is responsible for overseeing daily office operations, providing administrative support , and ensuring the efficient and effective functioning of the office. This role serves as a key point of contact for employees, leadership, and external partners and supports a productive, organized, and professional work environment.

Requirements

3+ years of experience in office administration or management
Strong organizational and multitasking skills with attention to detail
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Excellent communication and interpersonal skills
Ability to work independently and manage multiple priorities

Responsibilities

Oversee daily office operations, including supply inventory, equipment maintenance, and vendor relationships
Serve as a liaison between office staff, leadership, and field employees
Coordinate onboarding and offboarding of employees, includin g workspace setup , technology requests , drug testing, local facilitation of new hire orientation, and new hire paperwork
Maintain accurate records including vendor invoices, receip ts, and adherence to office budget
Ensure compliance with safety procedures, corporate policies, and local regulations
Assist with planning and coordinating meetings, events, and trainings
Handle incoming calls, emails, mail, and office visitors in a professional manner
Support general employee engagement efforts within the office
Monitor and improve administrative processes to increase efficiency