Office Manager

Ryan Companies US, Inc.•Tampa, FL

20h

About The Position

Ryan Companies US, Inc. has an immediate career opportunity for an Office Manager to join our team in the Tampa area! Do you bring at least 2+ years of successful experience in office management? Do you enjoy working in a fast, fun, inclusive and collaborative workspace? Do you want the next chapter of your career to be with an industry leader in commercial real estate who brings a fully integrated and creative design-build approach? If this describes you, we encourage you to apply today. This individual provides day-to-day oversight for the Dallas Regional Office to create a highly effective and functional office consistent with Ryan’s standards for employees, customers, vendors, sub-contractors, and guests.

Requirements

Least 2 years of experience in office management
A high school diploma or equivalent is required
Ability to maintain confidentiality of company information and have a heart of service for both internal & external customers
Knowledge of Microsoft Office Suite/Microsoft 365 including Word, Excel, PowerPoint, and Outlook is expected
Experience in a construction/engineering/design environment
Position requires verification of employment to work in the U.S.

Responsibilities

Support the growth of the regional office and be responsible for onboarding new office and field staff
Negotiating purchasing/leasing and service contracts on all business machines
Negotiating shipping contracts and vendors
Maintain current office floor plan with workstation assignments and changes
Order and adequately stock office supplies
Schedule meetings with internal and external customers
Maintain a professional office environment
Provide administrative support to the Region President and Vice President of Operations
Internal and external customer assistance
Expense report filing for individuals as assigned by the Region President
Manage and plan domestic travel, meeting, and events for Region President / Vice President of Operations
Create and maintain close working relationships with organizational peers, and staff members, both internally and externally
Understanding and working knowledge of conference room and meeting space technology
Creating and maintaining all electronic and manual files
Drafting letters, memos, emails, etc.
Covering the phone and front desk; greeting visitors and guess
Calendar coordination for regional/office events
Coordinating travel arrangements & map destinations, compiling and distributing itineraries
Coordinating Ryan Companies visitors (in partnership with assigned EA’s, visitors, etc..) by assisting in the preparation of the agenda, creating meeting requests (if needed), ensuring logistical accommodations, and arranging for any special needs
Organizing company events as assigned; including any activities related to budgets, invitations, registration, etc…