Office Manager- New Orleans, LA

S&B Houston-posted 3 days ago
Full-time • Entry Level
New Orleans, LA
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TAI Engineers is seeking an Office Manager/HR Coordinator for our New Orleans, LA office. This role is primarily focused on office administration and operational support, with limited HR responsibilities (less than 15% of the role) such as assisting with onboarding and coordinating training schedules. We’re looking for someone with strong organizational skills, attention to detail, and the ability to manage day-to-day office activities while providing light HR support in partnership with our corporate HR team. This is an excellent opportunity for candidates early in their career who want to gain broad experience in a dynamic environment. ABOUT TAI ENGINEERS, LLC TAI is a total marine solutions company that provides engineering and production support services to a wide variety of customers in the US and abroad. TAI is a wholly owned subsidiary of S&B. TAI’s mission to deliver ‘Solutions that Enhance Value’ is the primary focus of any project that TAI undertakes. Since TAI’s founding in 1993, it has brought many vessels to fruition and has more than 5,000 designs in its library. TAI is ISO 9001-2015 Certified for Design, Engineering, Integrated Logistics and Program Management Services. TAI is GSA listed to provide engineering services and vessels to the US Government and we are a prime contractor on NAVSEA's SeaPort NxG program.

  • Oversee day-to-day office operations, including scheduling, vendor coordination, and facilities management.
  • Maintain office communications, calendars, and supplies.
  • Coordinate meetings, events, and travel arrangements for staff and visitors.
  • Draft and proofread correspondence, reports, and memos with attention to detail.
  • Organize logistics for tradeshows, career fairs, and related promotional materials.
  • Oversee vendor and service provider relationships, including cleaning, maintenance, and subcontractors.
  • Support ISO compliance efforts through document management and audit preparation.
  • Serve as liaison between employees and departments such as HR, IT, and Communications to streamline issue resolution and internal communications.
  • Assist with new hire onboarding logistics and documentation.
  • Prepare new hire packages and coordinate orientation schedules.
  • Maintain employee records and track mandatory training completion.
  • Schedule candidate interviews and support recruiting activities.
  • Track immigration documentation and deadlines in partnership with external legal counsel.
  • Assist with employee relations conversations at the direction of the HR Business Partner.
  • Help organize employee engagement activities and internal events.
  • 1–3 years of experience in office administration, coordination, or similar roles; exposure to HR tasks a plus.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft 365; experience with SharePoint a plus.
  • Ability to handle confidential information with discretion.
  • Comfortable working collaboratively with cross-functional teams.
  • Strong English language skills are required, including excellent verbal and written communication with an emphasis on clarity, professionalism, and attention to detail.
  • Basic math skills are required for this role, including the ability to perform computations related to scheduling, vendor invoicing, expense tracking, event budgeting, and handling payroll or PTO calculations.
  • Accuracy in arithmetic operations and comfort working with spreadsheets or budgeting tools are important for effective office management and HR administration.
  • Additional language proficiency, particularly in languages relevant to visa or immigration support, may be considered an asset.
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