Office Manager

Propeller•Denver, CO

16h•$70,000 - $80,000•Onsite

About The Position

Propeller is on a mission to take the guesswork out of moving dirt - reducing wasted fuel, time, and money. We do this through the power of maps. Our customers use Propeller’s integrated hardware and software products to capture accurate 3D versions of their worksites. With over 50,000 worksites worldwide using Propeller’s smart survey technology, we empower project teams to map, measure, and manage site activity. Propeller empowers everyone to approach, own, and solve problems creatively. We’re data nerds who care about impact, honesty, and each other. We take pride in being a great place to work. We are proud to be recipients of BI Group's Excellence in Customer Experience award and Inspiring Workplaces of Australasia, being recognized as a Fast Company and BuiltIn Best Place to Work. You can learn more about us on Glassdoor. Your Mission As the Office Manager, you'll own the daily operations and experience of our Denver office. Your mission is to create a warm, functional environment where people feel cared for and can do their best work - anticipating needs, solving problems creatively, and ensuring nothing falls through the cracks. This position requires an average of five days in the Denver office each week. About You: You are a strong multitasker with a hospitality mindset, and your exceptional communication skills enable you to connect effortlessly with colleagues, customers, and visitors, making everyone feel valued and heard. With an innate attention to detail, you spot opportunities to optimise processes and create great experiences. You thrive on tackling challenges head-on and finding innovative solutions that create exceptional employee experiences.

Requirements

2+ years of experience in office management, facilities coordination, or similar roles, ideally in a tech or fast-paced environment.
You bring hospitality experience (café, events, hotel, or similar) or a proven hospitality-first mindset to everything you do; you create exceptional experiences with an eye for detail.
You are a proactive self-starter and are comfortable operating in ambiguity.
You've successfully planned and executed workplace events, team activities, or similar gatherings.
You're comfortable managing budgets, working with vendors, and making decisions about office operations independently.

Responsibilities

Own the daily operations of the office, including ordering supplies, restocking, service repairs, and space updates - ensuring everything runs smoothly before anyone has to ask
Proactively identify opportunities to improve the office experience, implementing solutions that make people's workdays better
Manage office space planning, including desk assignments, meeting rooms, and common areas, with an eye toward both functionality and comfort
Own relationships with real estate, building management, and vendors; anticipate and communicate building updates and maintenance needs
Manage office operations budget independently, including forecasting and vendor negotiations
Own travel arrangements for those visiting the Denver Office
Own the new starter onboarding and offboarding process in the USA and LATAM regions, ensuring every new hire feels welcomed and set up for success from day one; align with global teams to maintain a consistent experience
Partner with IT, Legal, Finance, and Talent teams to spot gaps and champion improvements to the employee experience
Plan and execute weekly office lunches (sometimes cooking these yourself!), happy hours, hobby clubs, and larger events (GTM-Kickoffs, holiday parties) that bring people together and build genuine connections
Support ad-hoc Employee Experience and People team projects.