Office Manager - Hourly
About The Position
We are searching for the perfect fit for a new opening for an Office Coordinator for Mercy House of St Pius X Church! Mercy House is a vital resource center serving South Snohomish County, providing essential services to over 4,000 individuals each year. Their mission is rooted in compassion and community support. We are currently hiring a part-time office coordinator for Mercy House. The successful candidate will oversee the day-to-day operations, including bookkeeping, paying invoices, scheduling service providers, coordinating events and meetings, communicating with stakeholders, and marketing Mercy House programs. The employee will commence working 15 hours per week, with the potential to increase to 20 hours as necessary to ensure the smooth operation of Mercy House. Additional hours may be required during the week. It is imperative that the employee adhere to the budget constraints associated with this position. Together, We Serve Families with Hope and Love POSITION PURPOSE The part-time office coordinator provides administrative services in support of the Mercy House and its activities. ESSENTIAL POSITION FUNCTIONS Mercy House office coordinator position is responsible for the following assignments: Supports the multiple programs at the new Mercy House location. The primary responsibilities of the position include overseeing bookkeeping, processing invoices, scheduling service providers such as maintenance, cleaning, and landscaping, coordinating events, communicating with stakeholders, marketing Mercy House programs, and other related tasks. The candidate will collaborate with multiple entities including church staff, CCS (Catholic Community Services), YWCA, St Vincent de Paul, and Health Care Access representatives, as well as vendors, although this list is not exhaustive. Serves as a coordinator for the Mercy House Health Care Access program. Provides general support and administrative resources to those needing assistance. Collect program statistics. Maintains records and filing systems. Maintains facilities calendar and accommodates requests for changes. Assists those in need by providing appropriate referral sources in person, emails, or phone calls. Maintains office supply inventory and reorders as needed. Assist Administrative Liaison and provides overall supervision for Mercy House as needed. Coordinates volunteers as needed for administrative projects. Prepares appropriate documentation for communication of Mercy House news and events (e.g., brochures, business cards, flyers, etc.) Coordinate with the church office’s web designer to ensure that Mercy House’s webpage is current. Possible Additional Duties Serves a receptionist as needed. Attends workshops and training courses. Performs other duties as assigned
Requirements
- Teamwork
- Time management
- Computer proficiency
- Attention to detail
- Communication
- Organization
- Adaptability
- Creativity
- Problem-solving
- Customer service
- Multitasking
- Confidentiality
- Proficiency in Microsoft 365
- Familiarity with artificial intelligence are advantageous
Nice To Haves
- Bilingualism
Responsibilities
- Supports the multiple programs at the new Mercy House location.
- Overseeing bookkeeping, processing invoices, scheduling service providers such as maintenance, cleaning, and landscaping, coordinating events, communicating with stakeholders, marketing Mercy House programs, and other related tasks.
- Serves as a coordinator for the Mercy House Health Care Access program.
- Provides general support and administrative resources to those needing assistance.
- Collect program statistics.
- Maintains records and filing systems.
- Maintains facilities calendar and accommodates requests for changes.
- Assists those in need by providing appropriate referral sources in person, emails, or phone calls.
- Maintains office supply inventory and reorders as needed.
- Assist Administrative Liaison and provides overall supervision for Mercy House as needed.
- Coordinates volunteers as needed for administrative projects.
- Prepares appropriate documentation for communication of Mercy House news and events (e.g., brochures, business cards, flyers, etc.)
- Coordinate with the church office’s web designer to ensure that Mercy House’s webpage is current.
- Serves a receptionist as needed.
- Attends workshops and training courses.
- Performs other duties as assigned
Benefits
- Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
