Office Manager

State of North Carolina • Cumberland, NC

22h • Onsite

About The Position

The N.C. Department of Agriculture and Consumer Services provides services that promote and improve agriculture, agribusiness, and forests; protect consumers and businesses; and conserve farmland and natural resources for the prosperity of all North Carolinians. The Department employs approximately 2,000 employees. The North Carolina Forest Service is a team of professionals who provide forest protection, emergency response, resource management and environmental education to the residents and landowners of North Carolina through a variety of programs. The NC Forest Service provides services to the 100 counties in North Carolina. The primary purpose of this position is to provide administrative assistance and support to the District Forester in all division program areas. Duties include budget management, accounting, human resource/personnel assistance, requisition, contracts, document creation, file organization, directing and reception of the public, maintenance of local computer/technology systems, and emergency response as needed relating to financial and/or administrative support of a wildfire or other emergency “all-risk” incident. Key tasks include preparing and reviewing a variety of computer generated documents with accuracy, coding invoices for payment, identifying and keying budget revisions in the NCAS system, creating requisitions in the NC E-procurement System, reviewing and entering personnel time, reconciling purchasing card transactions, preparing contracts, and interpreting State, Department, and Agency policies to assist with insuring compliance throughout the district in all program areas. Other roles include conducting new employee orientation, providing computer support and trouble-shooting to personnel when computer problems arise, and overseeing maintenance of office equipment and supplies. Emergency response duties include functioning as the Finance Section Chief on the District’s Incident Management Team and serving as operations dispatcher on low fire danger days. Duties during periods of fire activity will include assisting or functioning as fire operations dispatcher with resource management, tracking, and documentation. Will be required to perform daily functions in the operations center. The NCFS is an Emergency Response Division– Work schedule may require extended work hours and possible duty on holidays, and weekends. Duty Station Location: 221 Airport Road, Fayetteville, NC

Requirements

• Experience with accounts receivable and payable
• Experience with employee timekeeping and processing
• Experience working with computers, servers, and/or networks troubleshooting issues and connectivity issues.
• Ability to problem solve, organize, and prioritize work
• Excellent written and verbal communication skills
• High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Responsibilities

• Budget management
• Accounting
• Human resource/personnel assistance
• Requisition
• Contracts
• Document creation
• File organization
• Directing and reception of the public
• Maintenance of local computer/technology systems
• Emergency response as needed relating to financial and/or administrative support of a wildfire or other emergency “all-risk” incident
• Preparing and reviewing a variety of computer generated documents with accuracy
• Coding invoices for payment
• Identifying and keying budget revisions in the NCAS system
• Creating requisitions in the NC E-procurement System
• Reviewing and entering personnel time
• Reconciling purchasing card transactions
• Preparing contracts
• Interpreting State, Department, and Agency policies to assist with insuring compliance throughout the district in all program areas
• Conducting new employee orientation
• Providing computer support and trouble-shooting to personnel when computer problems arise
• Overseeing maintenance of office equipment and supplies
• Functioning as the Finance Section Chief on the District’s Incident Management Team
• Serving as operations dispatcher on low fire danger days
• Assisting or functioning as fire operations dispatcher with resource management, tracking, and documentation
• Performing daily functions in the operations center

Benefits

• Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED