Office Manager- TEMP
About The Position
Are you a highly organized, proactive professional with a passion for supporting community programs? Do you thrive in a fast-paced environment where your skills can make a real difference? If so, FlexStaff wants YOU to be our client’s next Office Manager at their vibrant location in Brooklyn, NY. Overview: As the Office Manager, you'll be the heartbeat of the office, ensuring smooth operations across all programs. Reporting directly to the Director, you'll handle a wide range of administrative tasks, from greeting visitors to managing program calendars, payroll, and office supplies. Your organizational expertise will keep the agency running efficiently while creating a welcoming environment for clients, staff, and visitors alike.
Requirements
- Bachelor's degree or 5+ years of office management experience.
- Proficiency in Microsoft 365, especially Excel
- Strong organizational skills with meticulous attention to detail.
- Ability to work independently and as part of a team.
- Excellent communication skills at all levels.
- Flexibility to work Monday through Friday, with some adaptability for clinic hours (10am-6pm).
- Capable of handling physical tasks such as lifting files and managing office supplies.
Nice To Haves
- experience with electronic health records and web-based payroll systems is a plus.
Responsibilities
- Be the friendly face that greets clients and visitors, managing appointments with professionalism and warmth.
- Oversee clerical duties including payroll, attendance, petty cash, and data tracking.
- Coordinate program schedules and client meetings, ensuring everything runs seamlessly.
- Support intake, referrals, and onboarding processes for our programs.
- Maintain accurate records, manage correspondence, and generate reports.
- Manage office supplies, inventory, and facility needs.
- Serve as a vital link between staff, finance, and HR departments.
- Assist with staff onboarding, room bookings, and equipment setup.
- Handle inquiries and requests promptly, ensuring excellent communication.
- Support compliance and data entry efforts, maintaining organized systems.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
