Office Manager

avad3 Event Production•Lowell, AR

12h

About The Position

avad3 is seeking a highly organized and proactive Office Manager to help keep our office, logistics, and internal systems running smoothly. This role is ideal for someone who thrives in a fast-paced, detail-heavy environment where ownership, follow-through, and professionalism matter. You’ll serve as a central operational hub—supporting administrative systems, finance coordination, travel logistics, facilities management, and event logistics. We’re looking for someone who notices what needs to be done before being asked. Someone who finds satisfaction in bringing clarity to complexity. Someone who understands that operational excellence fuels creative excellence.

Requirements

2+ years of experience in administrative, operations, office management, or coordination roles
Strong organizational and time-management skills
Proficiency in common business software platforms (Google Workspace, scheduling tools, accounting systems, etc.)
Ability to manage multiple projects and deadlines simultaneously
Comfortable in a fast-paced environment with shifting priorities

Nice To Haves

Experience in event production, creative agencies, or small business environments
Experience coordinating travel logistics
Experience supporting multi-functional teams
Familiarity with production or logistics scheduling systems
Working knowledge of bookkeeping basics and administrative finance support

Responsibilities

Maintain accurate and up-to-date internal information hubs and documentation
Assist the Finance Director with bookkeeping and administrative finance tasks
Manage incoming calls and route communications appropriately
Oversee and maintain the company-wide calendar
Ensure offices remain stocked, organized, and professional
Open and close the office daily
Coordinate with external vendors for maintenance and facility needs
Provide administrative support to co-working tenants
Book flights, lodging, and ground transportation for team members
Maintain accurate travel records and related documentation
Coordinate crew bookings, equipment rentals, and freight logistic
Maintain and update logistics calendars and schedules
Support production managers by ensuring operational details are clearly documented and executed
Support both short-term and ongoing operational initiatives
Identify inefficiencies and improve internal systems proactively
Step in wherever needed to ensure the team operates smoothly

Benefits

Exciting Industry Opportunities: Be part of a fast-growing, dynamic company in the live event production world.
Supportive Team: Join a team that values ownership, professionalism, and collaboration.
Generous Paid Time Off: Start at 20 paid personal days per year, plus 7 paid holidays.
Team Culture & Fun: Enjoy annual offsite days, a festive Christmas party, and team-building events throughout the year.
Comprehensive Benefits Package:
401(k) retirement plan with a 6% company match after 90 days of employment
70% company-paid medical benefits starting the first of the month following your hire date
100% company-paid First Stop Health benefits
Additional options including dental, vision, accident coverage, and more
100% company-paid life insurance and short- and long-term disability coverage
This position is hourly because our work rhythm doesn’t always fit into a traditional 8–5 structure. We value the work our team puts in, and any time over 40 hours is honored with overtime pay.