Office Manager at Morgan State University

Capstone on Campus Management LLC•Baltimore, MD

3d•$24 - $26

About The Position

Office Manager is a full-time, live-off position, and is responsible for administrative priorities, resident communication, invoice and resident payment processing, data entry, and responding to online communications.

Requirements

Bachelor’s degree required.
2-3 years of related experience in higher education administration, business operations, project management or accounts payable, with demonstrated ability to work independently.
Proven ability to manage confidential and sensitive matters with discretion, professionalism, and sound judgment.
Strong customer service skills with the ability to resolve issues and escalate concerns appropriately.
Demonstrated organizational, time-management, and prioritization skills in a fast-paced environment.
Excellent interpersonal and communication skills (oral and written), with the ability to work autonomously and collaboratively.
Strong computer proficiency, including Word, Excel, and content management systems.
Ability to work effectively with a diverse population and exercise cultural competence.
Ability to operate standard office equipment, including computers, video monitoring systems, and copier/printer/fax machines.
Ability to move and lift up to 25 pounds.

Responsibilities

Serve as the primary point of contact for incoming telephone calls; independently determine the purpose of calls and route them appropriately, exercising sound judgment and discretion.
Supervise and support student employees assisting with office operations, including mail processing and licensing requirements; provide guidance and day-to-day oversight.
Process and track all accounts payable invoices; serve as a liaison to the Assistant Director of Facilities for expense tracking and reconciliation.
Conduct monthly office supply inventory with minimal oversight and submit purchase requests for Director approval.
Manage and monitor vendor guest card access, ensuring compliance with site policies.
Complete new vendor setup documentation, including W-9s as required, and proactively coordinate with the Director and Assistant Director of Facilities to track site expenses, support monthly audits, and participate in quarterly budget variance reviews.
Enter, process, and prepare accounts payable items for approval, ensuring accuracy, timeliness, and compliance with established procedures.
Maintain accurate, well-organized, and audit-ready records for all accounts payable invoices.
Act as a knowledgeable point of contact for campus partners and site vendors regarding accounts payable and receivable inquiries, resolving routine issues.
Provide administrative and logistical support for move-in, move-out, turn periods, and Summer Conferences, managing assigned responsibilities independently.
Maintain organized filing systems and handle confidential information with discretion and professionalism.
Support the administration of satisfaction emails related to completed work orders and assist with follow-up as needed.
Coordinate and monitor heater and portable AC distribution reports; conduct daily audits and independently follow up on outstanding returns tied to completed work orders.
Maintain and reconcile an accurate key inventory with minimal supervision.
Track all lockouts and independently process charges related to lock changes and lost keys.
Participate in cross-training to develop working knowledge of multiple site properties and provide coverage as needed.
Relay information clearly, accurately, and in a timely manner to residents and staff, exercising judgment on urgency and appropriate communication methods.
Other duties as assigned.